WISPER Updates
WISPER is frequently updated to ensure it meets campus needs. The following information lists the updates and date implemented.
| Affected Item | Implementation Date | Issue | Update |
|---|---|---|---|
| Status Updates | May 9, 2008 | Additional WISPER Status for In Set up | An additional status 4.5 has been added. It will be used to differentiate between records that are in negotiation by OSP and require no campus action (status 5) and records for which the award or agreement has arrived and is in the process of collecting project & protocol details for set up. |
| PI Signature | May 9, 2008 | Additional button to trigger PI signature reqeust | Information originally only included in the footer has been moved to the header and to it, a button allowing users to trigger an e-mail to the PI providing information on WISPER and instructions on how to sign. As a side benefit to administrators, clicking this PI Sign Request button will show them if and when the PI has signed and if and when previous e-mail requests were sent. |
| Approval E-Mails | May 9, 2008 | E-mails on response update | The e-mail response update implemented on April 1 did not include all users who were the requester, requestee, and all responders on the approval. Such is now the case. |
| Project Type | May 9, 2008 | Searching for project type | Upon selecting the Add Project Type button on the Project Details page, the search is run so that you can see the list of available options |
| Finalized Agreements | May 9, 2008 | Security Access | Users who are recipients of the e-mails indicating a WISPER record has been finalized now have security access to view the attachments. |
| SPO Updates | May 9, 2008 | Updates for SPO users | Changes to the Negotiation Status options and the elimination of the SPO checklist. Addition of Action date and Sponsor Reference Number on SPO Worklists. Changes to sort priority on SPO worklist. |
| Approvals E-Mails | April 1, 2008 | E-mails on response | An e-mail will be triggered to the Approval requester when a response is made. This e-mail will include the action and comments made. |
| Additional OSP Admin Role | April 1, 2008 | Admin & Post-award role | A new role for OSP to allow the administrative & postaward staff to access all records and update the attachments and critical fields on the SPO Action page. |
| PI Signature | April 1, 2008 | Creation of record will trigger e-mail to PI | Rather than use an approval to trigger the PI to sign a record, a check box will be added to the Create Page allowing an e-mail to be sent to the PI to let them know that the record has been created and that their signature will be required before submission or approval by OSP. |
| OSP Worklists | March 15, 2008 | Advance Award Requests | A section has been added to the OSP Manager Worklist for incoming advance award requests for all records in status 1-4. Previously these records were sent to the last OSP owner. |
| Approvals | March 15, 2008 | What approvers can do | Approvers can no longer edit & route the record. They can only respond to and add approvals and view all pages including attachments. |
| Search | March 15, 2008 | Details | When you select a record, it will launch in a separate tab. You can then return to the previous tab to locate the search criteria and results as needed. |
| Comments | March 15, 2008 | Moved to own tab | Comments which previously were located in a button on the footer of the general page are now located on their own tab and editable throughout the life of the record. |
| Routing E-mail | March 15, 2008 | Comments have been added | The ability to add comments to the next recipient of the record has been added. These comments are included in the e-mail sent to the new recipient and are recorded on the new comments tab. |
| Withdraw | March 15, 2008 | Divisions can now withdraw records | Those users with Division role status can not place records in 7-Withdrawn Status by selecting the button on the Division Action page. This should be used for duplicate records or records created in error. |
| My WISPER | March 11, 2008 | Status 5 items | We have created a fourth section in the MY WISPER Worklist for items in 5-Negotiation/Setup to allow users to monitor these items without them being in their In box and distracting from items that must be moved through the system quickly. Items in this section that have Projects require collection of the Project Details. |
| Search | March 11, 2008 | Due Date added | The due date of the materials has been added as a field in the search results. |
| Search | March 11, 2008 | Status 7 items | We have made the default search to exclude items in Status 7-Withdrawn. You can include these records if need by selecting the checkbox on the bottom of the search criteria. |