Application and Submission
Proposal Application & Instructions
There are three parts to the proposal:
- The basic application information.
- The project narrative is submitted as a single PDF file.
- Biosketches are submitted as PDF files.
- The budget spreadsheet is submitted as a single Excel file.
All parts of the application are Mac- and PC-compatible. Following submission by the PI, the proposal will be routed electronically for approval by the applicant's chair and dean or director.
Basic Project Data
The basic application information is entered directly into the secure Web site:
- Name, position title, department, project title.
- Budget justification.
- Deliverables and milestones.
- Return on investment.
- Space needs.
- Suggested external reviewers.
It is highly recommended that you Save and Continue or Save and Exit your application frequently when working on the proposal. The Web-based application does not have to be completed in one online session. You may exit and return to the proposal from your last saved session. Once you enter a section of the proposal, e.g. budget justification, you will be required to enter some type of text even as a place holder to be able to move on to the next section. You can always return and edit any section.
You may cut and paste from other sources to complete the application, but please use a consistent font and formatting throughout.
Suggested External Reviewers
You will be asked to enter names and contact information for at least four suggested external reviewers for your proposal. The external reviewers should be nationally recognized in the field of expertise related to your work. Do not recommend individuals with whom you or any named person on the proposal may have a conflict of interest.
Due to tax reporting requirements, reviewers from the U.S. and Canada are preferred.
Conflict of interest for the RGI program is defined as evidence of any of the following relationships:
- Known family relationship.
- Business or professional partnership.
- Past or present association as thesis advisor or thesis student.
- Collaboration on a project or on a book/article/report/ within the last 48 months.
- Co-editing a journal, compendium, or conference proceeding within the last 24 months.
Upload biosketches (PDF format) of the principal investigator and any co-investigators (maximum of 4 pages each). You may use a standard format from one of the national agencies (e.g., NSF, NIH, NEH). If you don’t already have the information prepared in a standard format, please include the following:
- Professional Preparation
Degree & Year
Degree & Year
Inclusive Dates (years)
In reverse chronological order, state your academic/professional appointments beginning with the current appointment.
List up to five recent publications representative of your research. Manuscripts accepted for publication (include likely date of publication) may be listed.
- Current Support
Include up to three active or recently completed grants highlighting your competitiveness in the field. Include project title; funding agency, type (e.g., R01), duration, and total dollar amount of award; and your role on the project.
- Pending Support
List project title; funding agency; type (e.g., R01), duration, and total dollar amount requested; your role on the project.
- Commercialization Experience (if applicable)
List up to three patents, copyrights, or trademarks from commercialization of your research.
- Collaborators or co-authors
Provide a list of all persons in alphabetical order (including their current organizational affiliations) who are currently, or who have been collaborators or co-authors with you on a project, book, article, report, abstract or paper during the 48 months preceding the submission of the proposal. If none, state NONE.
Provide a list of all persons in alphabetical order (including their current organizational affiliations) who are currently or have been co-editors with you of a journal, compendium, or conference proceedings during the 24 months preceding the submission of the proposal. If none, state NONE.
- Graduate Advisors and Postdoctoral Sponsors
List your own graduate advisor(s) and principal postdoctoral sponsor(s), and their current organizational affiliations.
- Thesis Advisor and Postgraduate-Scholar Sponsor
List all persons (including their organizational affiliations) over the last five years with whom you have had an association as thesis/dissertation advisor, or for whom you have served as a postgraduate-scholar sponsor.
The information in sections 7 through 9 above is used to help identify potential conflicts or bias in the selection of reviewers.
Minimum font size is 11 point (suggested fonts are Arial, Tahoma, Times New Roman, or Georgia). Narratives are limited to six single-spaced pages with one-inch margins. Within the norms of your discipline, include the following as appropriate:
- Background, theoretical framework, and significance of research.
- Description of project:
- Specific hypotheses, aims, and methods (including measurement tools and benchmarks for success).
- Potential impediments to completion as well as alternative approaches.
- Contributions/roles of research team members; availability of or access to required equipment/resources (e.g., archives, specific populations).
- Significance of project: innovations, broader impact, contributions to the field.
- Sustainability of research beyond RGI proposal.
Save the project narrative as a PDF document. If your computer cannot convert documents to PDF, you can download the free CutePDF Writer. After you install it, create a PDF by printing your document to the "CutePDF Writer" in your print dialog box.
After converting to PDF, review your document to make sure it does not exceed the page limit.
Letters of Support
Letters of support from collaborators at other institutions who are integral to the project may be submitted, but are not required. These letters should be sent to firstname.lastname@example.org with the heading “RGI Letters of Support.”
Before using the budget spreadsheet, you MUST do the following:
- Save the document (Excel file) to your computer. Please rename the file with the Last Name, First Name of the lead PI.
- Close your Web browser. You cannot work with the form online.
- Save the file. (If you are using Office 2007 or 2010, please save the file in Office 2003 (.xls) format.
- Follow the Budget Instructions included in the Excel spreadsheet.
Ineligible expenses include, but are not limited to:
- Equipment or supply purchases, or infrastructure not critical to accomplishing the specific research project described in your proposal.
- Summer or sabbatical salary.
To submit your final proposal:
- Complete the Basic Application Information in the secure Web site.
- Upload biosketches of the PI and co-PIs (PDF).
- Upload the completed Budget Spreadsheet (Excel).
- Once you are satisfied with the proposal, select the SUBMIT PROPOSAL button in the electronic application. Once you submit the proposal, you will no longer be able to make changes or additions. You will receive an e-mail confirming the submission.
Deadline for Applications
MONDAY, OCTOBER 7, 2013, 9:00 a.m..
Electronic Routing for approvals
Electronic routing for review and approval—to the lead PI's Department Chair, Director or Unit Head, and the corresponding Dean or designee—happens after the PI submits the proposal. Approvals do not need to be completed by the application deadline, but should be entered shortly thereafter.