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Graduate Faculty Committee Administrative Manual

Contents

• Graduate Faculty Governance
• Graduate Student Assistantships, Fellowships and Financial Aid
• Academic Appeals and Academic Misconduct
• Academic Program Planning and Approval
• Academic Program Modification
• Academic Program Review
• Graduate School Organization

Appendices

1. GFC Doc. 853
   • Graduate Faculty Membership
   • Master's Advisory, Major Professor, or Committee Chair
   • Master's Committees
   • Doctoral Advisor, Major Professor, or Committee Chair
   • Doctoral Committees
2. GFC Doc. 422
   • Multidisciplinary Committee-Directed PhD Program Guidelines
3. GFC Doc. 951
   • Procedures for Qualitative Reviews of Graduate Programs
   • Self-Study Format
4. ACIS 1.0
   • Guidelines for Academic Review
   • Request for Entitlement to Plan a New Program
   • Request for Authorization to Implement a New Program
   • Implementation of a New Program
   • Joint Program Review
   • Key Issues to Address
   • Attachment 1: Academic Program Reporting Overview
   • Attachment 2: Format for Authorization to Implement a New Program
   • Attachment 3: Executive Summary Format
   • Attachment 4: Materials to be Submitted to the Board of Regents with a Request for Implementation of a New Program
   • Attachment 5: Making a New Program Presentation to the Board of Regents Education Committee
   • Attachment 6: Format for Self-Study for Five-Year Joint Review
   • Attachment 7: Budget Format
5. Fac. Doc. 2237
   • Academic Approval Matrix
6. List of Graduate Degree Programs and dates of implementation
7. Program Review Schedule
8. Graduate Assistantship Policies and Procedures
9. GFC Doc. 878
   • Requirements for Transcript-Designated Concentrations
10. GFC Doc. 877
    • Policies and Procedures for the Develpment, Structure, and Review of Graduate Certificate Programs
11. List of Graduate Certificate Programs
12. GFC Doc. 300
    • Guidelines for Coordinated Master's Degree Programs
13. List of Coordinated Degree Programs

Overview

This manual contains policies and procedures for faculty governance related to graduate education at UWM. The manual has been designed as a reference volume and guidebook for members of the graduate faculty, especially those serving on the GFC or one of its subcommittees. It also describes the organization of the Graduate School. References are made to existing university documents, with editorial changes/corrections included in some of the information presented to achieve greater clarity. If you are interested in reviewing any of the original documents, you may request them from the Secretary of the University (Faculty Senate documents) or the Graduate School (Graduate Faculty Committee documents).

If you have any suggestions for future editions of this manual, please share them with Kathleen Koch, Senior Administrative Program Specialist, kjk@uwm.edu.

Graduate Faculty Governance

Graduate Program Committees (UWM Policies and Procedures, Chapter 2.05)

The Faculty of each school or college whose departments offer graduate work shall establish a Graduate Program Committee and determine its composition, size, and method of election and/or appointment of its members. Faculty members are elected from among the members of its Graduate Faculty. Student members, if provided for in the composition of the Committee, are appointed by the Dean in consultation with the student organization(s) designated as appropriate by the faculty. This committee oversees all continuing graduate programs within the school or college and reviews all proposals for new graduate programs or modifications of existing graduate programs in the school or college. Proposals originating in departments or in inter-departmental bodies and approved by the school or college committees shall be forwarded by the dean of the school or college with recommendations to the Dean of the Graduate School for review and action by the Graduate Faculty Committee and by the Dean of the Graduate School.

(Document 1080, 3/21/78; UWM Administration approval, 4/26/78)

Graduate School Faculty

The authority of the University Faculty over the following educational matters is expressly delegated and vested in the Graduate School Faculty, its Graduate Faculty Committee or other designated bodies:

• review and approval of graduate courses and programs including graduate credit aspects only of course proposals involving both graduate and undergraduate credit, offered in the UWM schools, colleges, and divisions;
• review and approval of the requirements for admission to, continuation in, and graduation from such programs; final faculty approval of policies and plans for further development of such programs. Action concerning these delegated academic matters is forwarded by the graduate dean through appropriate administrative officers for final University approval as required.

(Document 1071, 2/16/78; UWM Administration approval, 4/26/78)

Graduate Faculty Committee (UWM Policies and Procedures Chapter A3.05)

Membership

1. The Graduate Faculty Committee is composed of members of the Graduate School Faculty and graduate students. Faculty members are elected by the Faculty of each school or college that offers graduate programs, in accordance with nomination and election procedures determined by the Nominations Committee. Every member of the Graduate School Faculty is eligible for election. Each school or college elects one (1) member for each fifty (50), or fraction thereof, members of its faculty; no department may have more than one member. Faculty members serve staggered, three-year terms. Three (3) student members are appointed annually by the Student Association. Student members must be currently enrolled graduate students, no more than one of whom shall be from the same school or college. The Dean of the Graduate School and his/her principal associate dean serve as ex-officio members. The Committee shall be staffed by the Office of the Secretary of the University in cooperation with the Graduate School.
2. The Graduate Faculty Committee elects its chair and vice chair for a one-year term from its faculty members. A chairperson may not serve more than two (2) consecutive one-year terms.
3. The Committee meets at least once a month during the academic year, and on request of the Dean of the Graduate School or of five (5) Committee members. The agenda and minutes of all meetings are made available to the Graduate School Faculty on the Office of the Secretary of the University Web site.
4. Graduate Faculty Committee attendance shall be published by the Secretary of the Graduate Faculty Committee in the minutes of the last Graduate Faculty Committee meeting of the academic year. The Graduate Faculty Committee has the authority to declare vacant the seat of those Committee members who fail to attend three (3) regular meetings in a given academic year.
5. If a faculty vacancy occurs in the Graduate Faculty Committee, the vacancy will be filled by the available candidate from the results of the faculty standing committee balloting who had the next highest number of votes. The person designated shall serve until the first week of the next academic year. If the term of office extends beyond the current academic year, an election for the unexpired term is held at the next regular election. If there is no available candidate, the school or college concerned is responsible for conducting a special election.
Functions

The Graduate Faculty Committee is a body representative of the Graduate School Faculty. The Committee is responsible for the formulation of policies concerning the graduate programs of the University of Wisconsin-Milwaukee. Except when such authority may be shared with or delegated to other appropriate bodies, the Committee has final jurisdiction to review and approve proposals originated by departments or other academic units, concerning (1) courses which carry graduate credit only and, (2) graduate credit aspects only of course proposals involving both graduate/undergraduate credit. Jurisdiction over all courses open to undergraduates, whether carrying graduate credit or not, is vested in the appropriate faculty bodies in schools and colleges, and subject to review by the Academic Program and Curriculum Committee. The Committee maintains a continuing review of existing graduate programs and periodically undertakes specific studies and makes recommendations concerning continuance, modification, or discontinuance of existing programs and other matters of concern. The Committee periodically reviews work of each committee of the Graduate School. The specific functions of the Graduate Faculty Committee are:

1. Establishes procedures and criteria for the review and approval of graduate course proposals, including additions, modifications, and deletions. See Course Action Request Manual for further information.
2. May make policy recommendations concerning graduate education on its own initiative, or on request of the administration of the Graduate School.
3. Reviews program modifications and new program requests.
4. Undertakes and maintains a continuing review of Graduate School regulations and requirements with general application to student admission, continuation, and graduation, and the academic operation of UWM graduate programs.
5. On its own initiative the Committee periodically recommends appropriate changes in regulations and requirements for review and approval for subsequent publication in the Graduate School Bulletin and/or the Graduate Student and Faculty Handbook.
6. Advises the administration of the Graduate School concerning formulation of policies and procedures as related to academic regulations and requirements.
7. Annually reviews the list of members of the Faculty of the Graduate School as submitted by departments in accordance with Chapter 2.02 (2) of UWM Policies and Procedures.
8. Approves at its first meeting of each academic year, the names of individuals who meet the qualifications for Graduate School Faculty membership and transmits this list to the Secretary of the University.
9. Periodically recommends additions or other modifications to the approved annual list of Graduate Faculty membership based on names submitted by departments. All modifications are transmitted to the Secretary of the University.
10. The Graduate Faculty Committee may create and define duties of various subcommittees with specified responsibilities.
Procedures
1. The Graduate Faculty Committee may delegate portions of its responsibilities to the Graduate Program Committees of the schools and colleges and to other committees.
2. With respect to Committees, the Graduate Faculty Committee will follow the provisions of Chapter 6 unless otherwise provided.
3. The Graduate Faculty Committee shall have three standing subcommittees with the following charges and membership:
   (Document 2563, 3/15/07; UWM Administration approval, 5/11/07)

Subcommittee on Graduate Course and Curriculum (GCC)

Membership

Four members of the Graduate Faculty Committee appointed by the Chairperson of the Graduate Faculty Committee, subject to approval by the Committee and three members of the UWM Graduate Faculty elected by the Graduate Faculty. Members of the Committee should reflect the range of disciplinary competencies in the University and represent the several schools and colleges insofar as the size of the Committee allows. The appointments each year include one graduate student, and two members appointed each year for three-year terms in order to maintain a staggered terms sequence. The Chairperson of the Subcommittee must be a member of the Graduate Faculty Committee and is appointed by the Chairperson of the Graduate Faculty Committee for a three-year term whenever possible to assure the continuity achieved by the staggered terms of the members of the subcommittee. The Dean of the Graduate School, or designee, serves as an ex officio member.

Functions

The Graduate Course and Curriculum Subcommittee has the responsibility for reviewing and approving graduate credit course proposals initiated by department or other academic units, as delegated by the Graduate Faculty Committee. It also reviews and makes recommendations regarding new graduate program proposals and program modifications to the Graduate Faculty Committee, and has the authority to bring graduate course and curriculum policy decisions before the Graduate Faculty Committee for discussion and action. It has the authority to identify issues affecting graduate education to be brought to the Graduate Faculty Committee for resolution, action, or advisement. It also has authority over the Multidisciplinary Committee-Directed Ph.D. program.

The Graduate Course and Curriculum Subcommittee acts in an advisory capacity to the Graduate Faculty Committee, providing consultation and information on issues relating to Graduate course and curriculum issues. It has the authority to bring motions before the Graduate Faculty Committee for discussion and action.

In addition to the above, the Subcommittee:
1. Subject to policy decisions by the Graduate Faculty Committee, exercises authority delegated by the Committee in the form of exclusive review and approval jurisdiction over graduate credit course proposals initiated by departments or other academic units.
2. Establishes procedures and criteria for the review and approval of graduate course proposals, including additions, modifications, and deletions. See Course Action Request Manual for further information.
3. May make policy recommendations to the Graduate Faculty Committee concerning graduate education on its own initiative, at the direction of the Graduate Faculty Committee, or on request of the administration of the Graduate School.
4. Reviews program modifications and new program requests and makes recommendations to the Graduate Faculty Committee.
5. Reviews and makes recommendations to the Graduate Faculty Committee regarding applications for the Multidisciplinary Committee-Directed Ph.D. Programs. The subcommittee is to make the best judgment possible on the academic merit of the proposed multidisciplinary program. The subcommittee and the Dean must satisfy themselves that the proposed program cannot be carried out within an established doctoral program. The subcommittee must further approve the membership of the student's supervisory committee, guided by considerations of the committee member's expertise in proposed areas of study and their commitment to the student's program.
6. At least biennially, prepares a detailed procedure manual. All procedures followed by the Subcommittee and approved by the Graduate Faculty Committee are included in this manual. A copy is available from the Graduate School (Mitchell 261).
7. Reviews and recommends to the Graduate Faculty Committee course proposals from departments not offering graduate degree programs: proposals from departments whose graduate course offerings will not total more than 14 credits will be referred directly to the Graduate Course and Curriculum Subcommittee. Proposals for courses in existing sequences of more than 14 credits must be accompanied by a justification explaining the need for extensive graduate course offerings in the absence of an approved graduate program. Proposals involving such sequences will be reviewed by the Graduate Faculty Committee, Campus Administration and the Regents.
8. Makes an annual report to the Graduate Faculty Committee. Special reports may be made at the direction of the Graduate Faculty Committee or on the initiative of the subcommittee.

(Document 2563, 3/15/07; UWM Administration approval, 5/11/07)

Subcommittee on Graduate Program Reviews

Membership

Seven members of the Graduate Faculty Committee appointed by the Chairperson of the Graduate Faculty Committee, subject to approval by the Committee and six members of the UWM Graduate Faculty elected by the Graduate Faculty. Members of the subcommittee should reflect the range of disciplinary competencies in the University and represent the several schools and colleges insofar as the size of the Subcommittee allows. The Subcommittee on Graduate Program Reviews elects its own chairperson from among its membership. The Chair must be a member of the Graduate Faculty Committee.

Functions
1. To supply one member for each ad hoc review committee. The Chairperson of the Subcommittee on Graduate Program Reviews appoints the ad hoc committee members to include one member form the Subcommittee on Graduate Program Reviews and one member from the UWM Graduate Faculty.
2. To meet with the ad hoc review committee and to receive reports of the outside consultants and the conclusions and recommendations of the ad hoc review committee for presentation to the Graduate Faculty Committee together with a rationale for each conclusion and recommendation, as necessary.
3. The committee makes appropriate recommendations on the frequency and nature of reviews of the various programs to the Graduate Faculty Committee.
4. The subcommittee makes an annual report to the Graduate Faculty Committee. Special reports may be made at the direction of the Graduate Faculty Committee or on the initiative of the subcommittee.
Procedures

The Subcommittee on Graduate Program Reviews will adhere to the Procedures for Qualitative Reviews of Graduate Programs.

(Document 2563, 3/15/07; UWM Administration approval, 5/11/07)

Subcommittee on Graduate Fellowships

Membership

Six members of the Graduate Faculty Committee appointed by the Chairperson of the Graduate Faculty Committee, subject to approval by the Committee and four members of the UWM Graduate Faculty elected by the Graduate Faculty. Members of the subcommittee should reflect the range of disciplinary competencies in the University and represent the several schools and colleges insofar as the size of the Committee allows. The Chairperson shall be elected by the Subcommittee membership at the first meeting of the subcommittee. The Chair must be a member of the Graduate Faculty Committee. The Dean, or designee, and Fellowship Coordinator of the Graduate School serve as ex officio members.

Functions
1. Within the provisions of University regulations and practices and subject to review by the Graduate Faculty Committee, the Subcommittee formulates and implements guidelines and procedures for allocation of available fellowship funds administered by the Graduate School.
2. Following its designated application and selection procedures, the Subcommittee annually recommends fellowship awards for meritorious graduate students.
3. On request of the administration of the Graduate School, the Subcommittee may assist in the assignment of other graduate student financial support awards.
4. The subcommittee makes an annual report to the Graduate Faculty Committee. Special reports may be made at the direction of the Graduate Faculty Committee or on the initiative of the subcommittee.
Procedures

With administrative support from the Office of Secretary of the University, the Subcommittee annually establishes deadlines, application nomination forms, review selection procedures, and award announcements.

(Document 2563, 3/15/07; UWM Administration approval, 5/11/07)

Honorary Degrees Committee (A3.1)

Membership

Eighteen members as follows: Nine elected faculty members; three appointed Faculty members; two academic staff from the Division of Academic Affairs appointed by the Academic Staff Committee; one graduate student and one undergraduate student; two ex-officio members. Each of the four faculty divisions is represented by at least two elected members. Appointed Faculty members are selected by the University Committee. Ex-officio members are the President of the University System, and the Chancellor of the University of Wisconsin B Milwaukee or his/her designee. The chairperson of the committee is designated by the Chancellor of the University of Wisconsin -Milwaukee.

Functions

1. Considers and recommends candidates for honorary degrees in accordance with the following procedure. During the spring semester, the Chairperson of the Honorary Degrees Committee shall transmit to the deans, directors and the chairpersons of the several divisions, schools, colleges and departments, invitations for submission to the committee of names of persons to be considered for honorary degrees. A list of previous recipients is to be attached to the call for nominations. When names of proposed recipients are presented to the Committee from sources other than an academic division, school, a college, or a department, the names shall first be referred by the Chairperson of the Honorary Degrees Committee to the appropriate academic unit for that units sponsorship. At least one-half of those presented as candidates for honorary degrees should have some connection with the University system, the City or the State. The Committee shall present its report and recommendation at a meeting of the University Faculty or Faculty Senate in accordance with the provisions of 1.04(8). A two-thirds affirmative vote of those present and voting at the Faculty meeting or Faculty Senate meeting shall be required to nominate a candidate for an Honorary Degree.
2. Considers and recommends candidates to be honored on the Ernest Spaights Plaza marker. During the fall semester, the Chairperson of the Honorary Degrees Committee shall issue to the UWM community a call for submission to the Committee the names of persons to be considered for nominations. The Committee shall meet in the spring semester to select candidates for recommendation to the Chancellor.
3. Considers and recommends, in consultation with the University Committee, candidates for a citation for distinguished service or significant contributions to the University of Wisconsin B Milwaukee. The award is given by the Chancellor.

(Document 1016, 3/17/77; UWM Administration approval, 3/30/77) (Document 1079, 3/21/78; UWM Administration approval, 3/28/78)
(Document 1275, 5/14/81; UWM Administration approval, 5/21/81)
(Editorially revised by Codification Committee, 1/12/87, per Faculty Document 904)
(Document 1619, 5/10/88; UWM Administration approval, 9/22/88)
(Editorially revised, 5/13/92)
(Document 2082, 1/23/97; UWM Administration approval, 2/7/97)

Information Technology Policy Committee (A3.2)

Membership

Eighteen members as follows: eight elected faculty; two from each division of the University, elected by division; four appointed faculty, one from each division appointed by the Chancellor from nominations submitted by the University Committee; three elected members of the academic staff, with at least one representing full-time teaching staff; one student; and, ex-officio, the Director of Information and Media Technologies, and a representative of the Provost.

Functions

Makes recommendations to the faculty and campus administration regarding (a) policy or information technology and its use; (b) the coordination of service delivery by all campus information technology units, including monitoring, overlap, conflicts and inefficiencies; and (c) the implementation of decisions pertaining to information technology and related services.

(Document 2265, 11/16/00; UWM Administration approval, 12/1/00)
(Editorially revised, 4/26/02)

Lectures Committee (A3.3)

Deleted (Document 2331, 5/14/02; UWM Administration, 5/31/02)

Libraries Committee (A3.4)

Membership

Seventeen members as follows: eight elected faculty members, at least one from each division; two appointed academic staff members; three students, one of whom is a graduate student. The academic staff members are appointed by the Chancellor upon recommendation of the Academic Staff Committee. The Chancellor, the Director of the Libraries, the Graduate Dean, and a representative of the UWM Alumni Association are ex-officio members.

(Document 2169, 12/17/98; UWM Administration approval, 12/30/98)
(Document 2330, 5/14/02, UWM Administration approval, 5/31/02)
(Document 2364, 11/21/02, UWM Administration approval, 11/28/02)

Functions

1. Represents the interest and authority of the university faculty in archives and library affairs and in the establishment of policy.
2. Makes recommendations for faculty action.
3. Advises the Director of the Libraries concerning administrative operation of the Archives and Libraries.
4. Establishes a subcommittee with the UWM archivist and public records custodian as ex-officio members to advise on archives policy and operations. The Director of the Libraries is responsible for the actual operation of the Archives.

(Document 1016, 3/17/77; UWM Administration approval, 3/30/77)
(Document 1308, 4/22/82; UWM Administration approval, 4/29/82)
(Document 2319, 12/20/01; UWM Administration approval, 12/28/01)
(Document 2364, 11/21/02; UWM Administration approval, 11/28/02)

Nominations Committee (A3.5)

Membership

Eight members as follows: seven faculty members, no more than four of whom are from a single school or college, to be nominated using the same nomination and election procedures that are used for other faculty standing committees. The Secretary of the University serves ex-officio. The elected members serve two-year staggered terms.

Functions

1. Nominates candidates for all positions to be filled by faculty election.
2. Advises the Chancellor on appointive faculty positions and on such other faculty appointive positions as the Chancellor may request.

Procedures

1. The Secretary of the University circulates a questionnaire to the faculty not later than the second regular faculty meeting, which shows the names of all faculty committees and all other elected and appointed positions, and requests the faculty members to indicate first, second and third choices of such positions in which they are willing to serve if elected or appointed. The committee is authorized to solicit appropriate biographical data as prescribed by the committee.
2. The Committee then prepares a slate of nominees to be distributed with the calendar of the March Faculty Senate meeting, where it is the first item of business. The committee nominates at least two candidates for each vacancy. Additional nominations may be made viva voce from the floor of the meeting. Other nominations, sponsored by three faculty members, may be made, prior to the meeting, by submitting the names of the nominees to the Secretary of the University.
3. Immediately following the meeting, the Secretary of the University prepares an electronic ballot to be distributed to all members of the faculty. Accompanying the ballot will be a brief biographical statement of the candidates.

(Document 1016, 3/17/77; UWM Administration approval, 3/30/77)
(Document 1679, 9/21/89; UWM Administration approval, 10/6/89)
(Document 2510, 10/20/05; UWM Administration approval, 12/02/05)

Physical Environment Committee (A3.6)

Membership

Twenty-two members as follows: Three elected faculty members, two faculty members appointed by the University Committee, two faculty members appointed by the Chancellor; two students; one academic dean and one administrative officer appointed by the Chancellor; the chairpersons or their designees of the Academic Program and Curriculum Committee and the Graduate Faculty Council; four elected members of the academic staff; and ex-officio, the Chancellor, the Provost, the Vice Chancellor of Administrative Affairs, the Secretary of the University, and one member of the classified staff, appointed by the Chancellor. A faculty member is elected chairperson by the committee.

(Document 2167, 11/19/98; UWM Administration approval, 11/98)
(Document 2169, 12/17/98; UWM Administration approval, 12/30/98)
(Editorially revised, 8/24/06)

Functions

Makes recommendations for the development of the physical environment of the campus consistent with the mission and with the present and future academic programs of the University.

1. Recommends a master plan for the development of the campus reflecting priorities in accordance with guidelines established by the committee.
2. Recommends the location of new buildings, their inter-relationships and aesthetics and their functional and architectural features.
3. Recommends remodeling needs and identifies desirable or undesirable features relevant to future construction.
4. Recommends parking and transportation policies.
5. Recommends appropriate names for buildings pursuant to established guidelines.

(Document 1052, 10/20/77; UWM Administration approval, 11/16/77)
(Document 1619, 5/10/88; UWM Administration approval (9/22/88)

Research Policy Committee (A3.7)

Membership

Twelve members as follows: four elected faculty; one from each division of the University, elected by division; the Chairperson of the Graduate Faculty Council or designee; two faculty members and two members of the academic staff appointed by the Chancellor; the Directorof the Libraries, Director of I&MT or designee and an appointee of the Graduate Dean, who serve ex-officio.

(Document 2169, 12/17/98; UWM Administration approval, 12/30/98)
(Editorially revised: Document 2319, 12/20/01; UWM Administration approval, 12/28/01)
(Document 2561, 2/15/07; UWM Administration approval, 3/15/07)
(Editorially revised 5/16/07)

Functions

1. 2137-SSEA_Policy.pdfother faculty committees advises the Chancellor, Provost, and Vice-Chancellor of Research on matters of research policy within UWM.
   (Document 2561, 2/15/07; UWM Administration approval, 3/15/07)
2. Within the context of overall allocation of research resources at UWM reviews:
   1. the operation of the Graduate Research Committee
   2. all university research units (i.e the Graduate School, research centers, academic departments, Golda Meir Library, UITS)
   3. policies affecting the use and distribution of all research related funds.
   The purpose of these reviews is to determine whether the various research committees, units, programs and related activities are consistent with the mission and research goals of the University.
3. Recommends and reviews overall University policy governing all mandated review boards within UWM (e.g., Institutional Review Board for the Protection of Human Subjects, Institutional Safety and Hazards Committee, Institutional Animal Care and Use Committee).
4. Monitors activities of the Institutional Review Board (IRB) through annual review of the IRB's policies and procedures, workload, and actions on protocols submitted to the IRB.

(Document 1102, 5/11/78; UWM Administration approval, 5/17/78)
(Document 1680, 9/21/89; UWM Administration approval, 10/6/89)
(Document 1790, 10/17/91; UWM Administration approval, 10/31/91)
(Editorially revised: 4/26/02)
(Document 2561, 2/15/07; UWM Administration approval, 3/15/07)

University Committee (A3.9)

Membership

1. Seven tenured faculty members as follows: six elected faculty members and the President pro tem of the Senate. No more than three of the members shall be from a single school, college, or equivalent academic unit. No more than one member shall be from a single department in a departmentalized school or college.

   For all regular elections of members to the University Committee, a primary election shall be held. The final election ballot will contain twice as many nominees as there are individuals to be elected, such nominees to be chosen in descending order from the one who received the greatest number of votes in the primary election. The provisions above concerning membership distribution shall be honored.

   The Committee annually elects a chairperson-elect from those having at least one more year to serve as a Committee member. The chairperson-elect serves as chairperson the year following his/her election.

2. Vacancies in the University Committee membership are to be filled as soon thereafter as possible, by special election, through preparation of a special slate of nominees prepared by the Nominations Committee and permitting nominations from the university faculty followed by a mail ballot. The membership that results from the filling of this vacancy will follow the membership composition restrictions of the University Committee with respect to school/college and departmental affiliation as cited in A3.9 (1) (a).

(Document 2477, 05/17/05; UWM Administration, 08/16/05)
(Document 2560, 2/15/07; UWM Administration, 2/21/07)

Functions

1. Serves as the Executive Committee of the Faculty Senate, and in that capacity performs those functions which may be delegated to it by the Senate. Takes action representing faculty interests and prerogatives within the jurisdiction of the Senate when the Senate is not in session. Such actions are reported to the Senate at its next regular meeting for ratification or other appropriate action.
2. Examines any actions taken respecting the UWM campus by the Board of Regents, the various faculties or faculty committees, or by other bodies or individuals related to the university faculty, and makes recommendation as appropriate.
3. On its own initiative, studies educational policy matters which are within the jurisdiction of the university faculty and makes recommendations to the Faculty thereon. To the extent feasible, the committee performs this function in consultation with other appropriate faculty committees.
4. On its own initiative, or upon request, advises the Administration on the implementation of faculty action.
5. Consults with appropriate administrative officers at campus level or above on budget matters and reports thereon to the faculty.
6. In consultation with the Rules Committee prepares the agenda for committee of the whole discussions concerning matters of general interest to the university faculty.
7. Makes an annual report at the Faculty Senate's first regular meeting of the academic year, and regularly submits to the Secretary of the University its minutes on all matters except those matters considered in closed session as permitted by 19.85, Wis. Stats.
8. Advises the Chancellor on the membership on any campus search and screen committee which involves the faculty in making nominations for appointments to major university administrative positions as specified in ' 6.05, and represents the faculty on any system wide search and screen procedures.
9. Advises the faculty and the administration on those questions concerning the operation of faculty governance which are within the jurisdiction of the university faculty.
10. Receives grievances and complaints by or against members of the faculty and refers these grievances or complaints to the appropriate faculty standing committee.
11. Receive notification within five (5) working days from administrators when they, after conducting preliminary investigations, have grievances or complaints against faculty member(s) that may lead to discipline.

(Document 1016, 3/17/77; UWM Administration approval, 3/30/77)
(Document 1076, 3/21/76; UWM Administration approval, 3/28/78)
(Editorially revised, 5/13/92)
(Document 2424, 4/15/04; UWM Administration approval, 4/26/04)
(Document 2477, 3/17/05; UWM Administration, 08/16/05)

University Relations Committee (A4.0)

Membership

Sixteen members as follows: four elected faculty members; three faculty members to be appointed by the Chancellor from a list to be submitted by the Nominations Committee; three members of the Academic Staff to be appointed by the Chancellor from a list submitted by the Academic Staff Committee; one representative of the UWM Alumni Association to be appointed from nominations submitted by the Alumni Board of Directors; two students; three members ex-officio shall be the Vice Chancellor for University Relations, Community and Governmental Relations liaison, and the Secretary of the University. No more than one faculty member shall be from a single school, college or academic division.

(Document 2169, 12/17/98; UWM Administration approval, 12/30/98) (Editorial revision per Codification Committee, 4/26/02)

Functions

1. Advises the administration on policy matters relating to University Relations including public events, development, public information, alumni relations, government relations, and related areas of community relations.
2. Reports to the Faculty Senate on any matters of concern in the areas of University Relations.
3. Maintains liaison with the various schools, colleges and divisions to insure coordination of university relations programs and to provide a mechanism for enlisting the support and participation of the schools, colleges, and divisions in various university relations efforts.

(Document 1016, 3/17/77; UWM Administration approval, 3/30/77)
(Editorial revision, 8/21/95)

The Graduate School Research Committee

Committee Charge

The Graduate Faculty Committee charges the Research Committee to accept and review proposals from UWM faculty with particular emphasis on the following:

1. assisting tenure track and tenured faculty in developing their research careers. Assistant Professors and new Associate Professors (appointed or promoted to associate professor within the previous two academic years) should receive stronger preference;
2. providing funding during the initial phase of a new research project; and
3. providing funding for transition projects of faculty who are expanding their areas of research.

Membership

The Research Committee comprises twelve members, three from each of the four academic divisions appointed for two year, staggered terms. The Graduate Program Committees of the schools and colleges nominate at least three members from each division. Among those nominated, at least one nominee must be a member of the GFC. The GFC Chairperson shall serve as ex officio and chairs the Committee's proceedings. The Vice Chancellor for Research & Economic Development and Dean of the Graduate School, and the Associate Dean for Research Services and Administration serve as ex officio members.

Functions

Within the provisions of University Policies and Procedures [Chap. 2.06 (4) (a)] and subject to approval by the Graduate Faculty Committee, the Committee formulates guidelines and procedures for evaluation of faculty proposals for Research Committee support from funds administered by the Graduate School.

The Vice Chancellor for Research & Economic Development and Dean of the Graduate School on behalf of the Research Committee annually invites UWM faculty members to apply for research support and distributes proposal instructions, regulations and procedures.

Following its guidelines and procedures, the Committee annually evaluates research proposals and submits its recommendations to the Vice Chancellor for Research & Economic Development and Dean of the Graduate School.

The Committee submits an annual report and special reports as may be necessary to the Vice Chancellor for Research & Economic Development and Dean of the Graduate School, and to the Chairperson of the Graduate Faculty Committee.

The Graduate School provides administrative support for the processes described above and announces the awards.

General Information

1. The Graduate School grants awards each year, currently with a maximum allowable stipend of $15,000 per grant.
2. No division shall receive more than 35%, or less than 10%, of the total monies awarded in any given year.
3. Awards are made on the basis of a "collegial" review. Proposals must be understandable by colleagues who are not specialists.
4. Recipients are ineligible for another Graduate School research award for a period of three years following the award.
5. Recipients shall prepare a brief report for the Graduate Faculty Committee at the end of the grant period. The report should describe the recipient's activities and expenditures during the grant period. Failure to file the report with Research Services and Administration in the Graduate School will make the recipient ineligible for future Research Committee awards until the report has been filed.
6. Copies of these reports will be made available to Graduate Faculty Committee members and for the faculty at large through Research Services and Administration in the Graduate School.
7. For a copy of the Graduate School Research Committee Manual, call Research Services and Administration in the Graduate School at 229-6012.

(GFC Docs. 284, 4/21/80; 369, 2/1/83; 669, 4/17/95; 690, 4/15/96; 780, 4/19/99)

The Graduate School Fellowship Committee

Membership

The Graduate Fellowship Committee shall consist of ten members, one from each school/college, appointed for staggered three-year terms. The Chairperson of the Graduate Faculty Committee, with the approval of the Graduate Faculty Committee, appoints the members from the slate of nominees submitted by the School/College Graduate Program Committees. The Dean, Associate Dean (Academic Programs), and Fellowship Coordinator of the Graduate School serve as ex officio members. The Chairperson shall be elected by the Committee membership at the first meeting of the Committee. Consideration is generally given to individuals who have had previous experience as members of the Committee.

Functions

1. Within the provisions of University regulations and practices and subject to review by the Graduate Faculty Committee, the Committee formulates and implements guidelines and procedures for allocation of available fellowship funds administered by the Graduate School.
2. Following its designated selection procedures, the Committee annually recommends fellowship awards for meritorious graduate students.
3. On request of the administration of the Graduate School, the Committee may assist in the assignment of other graduate student financial support awards.
4. The Committee makes an annual report to the Graduate Faculty Committee. Special reports may be made at the direction of the Committee or on the initiative of the Committee.

Procedures

With administrative support from the office of the Graduate School, the Committee annually establishes deadlines, application nomination forms, review selection procedures, and award announcements.

(GFC Doc. 20A, 1/17/72; UWM 2.06(4); GFC Doc. 283, 4/21/80)

Doctoral Studies Advisory Committee

The Doctoral Studies Advisory Committee was created to provide a forum for discussion of issues of importance specifically to doctoral education and doctoral students, and for the dissemination of information relevant to doctoral programs. Other functions are delineated below. Recommendations made by the Committee for changes in Graduate School Policies and Procedures are forwarded to the Graduate Curriculum Committee. The Doctoral Studies Advisory Committee also can act in an advisory capacity to the Graduate Faculty Committee, providing consultation and information on issues relating to doctoral studies; and it has the authority to bring motions before the Graduate Faculty Committee for discussion and action.

Membership

The DSAC is comprised of the Graduate Faculty Representative (or his/her faculty designee) from each doctoral program; one faculty member representing the Multidisciplinary Committee-Directed PhD Program; one doctoral student; the GFC Chairperson; and the Dean, Associate Dean (Academic Programs), Director of Student Services, Director of the Center for International Education, and other appropriate members of the administrative staff of the Graduate School, as ex officio, non-voting members. The Chairperson is appointed annually from the committee by the GFC chair.

Functions

1. Identification of issues affecting doctoral student education to be brought before the Graduate Faculty Committee for resolution, action, or advisement. At its own initiative, or in response to administration requests for doctoral faculty input, the Doctoral Studies Advisory Committee will study doctoral issues and concerns and make recommendations to the GFC regarding doctoral studies.
2. Review concerns of the doctoral faculty. Doctoral faculty members who have concerns regarding some academic or regulatory aspect of doctoral education may bring these concerns before the Doctoral Studies Advisory Committee for discussion or assignment to an appropriate subcommittee.
3. Review concerns of the doctoral students. Doctoral students who have concerns regarding some academic or regulatory aspect of doctoral education may send these concerns to the Doctoral Studies Advisory Committee for discussion or assignment to an appropriate subcommittee.
4. Review doctoral student guidelines and policies. On a regular basis, the Doctoral Studies Advisory Committee, or an appropriate subcommittee, will review and make recommendations regarding doctoral student guidelines, the role of the major professor, the appeals procedure, and policy changes to the Graduate Curriculum Committee.
5. The Committee makes an annual report to the Graduate Faculty Committee. Special reports may be made at the direction of the Committee or on the initiative of the Committee.

(GFC Docs. 636, 10/18/93; 670, Rev. 5/11/98)

Graduate Curriculum Committee (GCC)

The Graduate Curriculum Committee has the responsibility for reviewing and approving graduate credit course proposals initiated by department or other academic units, as delegated by the Graduate Faculty Committee. It also reviews and makes recommendations regarding new graduate program proposals and program modifications to the Graduate Faculty Committee, and has the authority to bring Curriculum Committee policy decisions before the Graduate Faculty Committee for discussion and action. It has the authority to identify issues affecting graduate education to be brought to the Graduate Faculty Committee for resolution, action, or advisement. It also has authority over the Multidisciplinary Committee-Directed PhD program.

The GCC reviews recommendations for modification of Graduate School regulations and requirements for student admission, continuation, graduation, Graduate Faculty credentialing, and similar issues forwarded by departments or other Graduate Faculty Committee committees. It acts in an advisory capacity to the Graduate Faculty Committee, providing consultation and information on issues relating to Graduate School regulations and requirements; and it has the authority to bring motions before the Graduate Faculty Committee for discussion and action.

Membership

Seven members with Graduate Faculty status appointed by the Chairperson of the Graduate Faculty Committee, subject to the approval of the Committee; one graduate student, the Dean and his/her designee as ex officio, non-voting members. Members of the Committee should reflect the range of disciplinary competencies in the University and represent the several schools and colleges insofar as the size of the Committee allows. The appointments each year include one graduate student, and two members appointed each year for three-year terms in order to maintain a staggered terms sequence. The Chairperson of the Committee is appointed from the membership of the Graduate Faculty Committee by the GFC Chairperson for a three-year term whenever possible to assure the continuity achieved by the staggered terms of the members of the Committee.

Functions

1. Subject to policy decisions by the Graduate Faculty Committee, the Committee exercises authority delegated by the Committee in the form of exclusive review and approval jurisdiction over graduate credit course proposals initiated by departments or other academic units.
2. The Committee establishes procedures and criteria for the review and approval of graduate course proposals, including additions, modifications, and deletions. See Course Action Request Manual for further information.
3. The Committee may make policy recommendations to the Committee concerning graduate education on its own initiative, at the direction of the Committee, or on request of the administration of the Graduate School.
4. The Committee reviews program modifications and new program requests and makes recommendations to the Graduate Faculty Committee.
5. Multidisciplinary Committee-Directed PhD Program. The Graduate Curriculum Committee reviews and approves applications for this program, as submitted by the Vice Chancellor for Research & Economic Development and Dean of the Graduate School. The Committee is to make the best judgment possible on the academic merit of the proposed multidisciplinary program. The Committee and the Dean must satisfy themselves that the proposed program cannot be carried out within an established doctoral program. The Committee must further approve the membership of the student's supervisory committee, guided by considerations of the committee member's expertise in proposed areas of study and their commitment to the student's program. (See Appendix B for Multidisciplinary PhD Program Guidelines.)
6. The Committee undertakes and maintains a continuing review of Graduate School regulations and requirements with general application to student admission, continuation, and graduation, and the academic operation of UWM graduate programs.
7. On its own initiative, or at the direction of the Graduate Faculty Committee, the Committee periodically recommends appropriate changes in regulations and requirements for review and approval by the Committee, for subsequent publication on the Graduate School Web site.
8. The Committee advises the administration of the Graduate School concerning formulation of policies and procedures as related to academic regulations and requirements approved by the Graduate Faculty Committee.
9. The Committee annually reviews the list of members of the Faculty of the Graduate School as submitted by departments in accordance with Chapter 2.06 (1) of UWM Policies and Procedures. (See Appendix A for process and criteria.)
10. At the first meeting of the Graduate Faculty Committee during each academic year, the Committee recommends for Committee approval the names of individuals who meet the qualifications for Graduate Faculty membership.
11. The Committee periodically recommends additions or other modifications to the approved annual list of Graduate Faculty membership based on names submitted by departments.
12. The Committee makes an annual report to the Graduate Faculty Committee. Special reports may be made at the direction of the Committee or on the initiative of the Committee.

Procedures

At least biennially, the Graduate Curriculum Committee prepares a detailed procedure manual. All procedures followed by the Committee and approved by the Graduate Faculty Committee are included in this manual. A copy is available from the Graduate School (Mitchell 261).

Additional Course Regulations

Course proposals from departments not offering graduate degree programs: proposals from departments whose graduate course offerings will not total more than 14 credits will be referred directly to the Graduate Curriculum Committee. Proposals for courses in existing sequences of more than 14 credits must be accompanied by a justification explaining the need for extensive graduate course offerings in the absence of an approved graduate program. Proposals involving such sequences will be reviewed by the Graduate Faculty Committee, Campus Administration and the Regents.

On the matter referred to the Graduate Curriculum Committee by the Committee on November 15, 1971, and March 20, 1972, as to whether there should be guidelines concerning the number of graduate courses offered by departments without graduate programs, the Committee recommended that no definite number be set but that course proposals from such departments should receive special attention. The Graduate Curriculum Committee will normally give favorable consideration to those courses for which definite and conclusive evidence of need in one or more existing graduate programs is shown. Any department has the privilege of appeal to the Graduate Faculty Committee if it is dissatisfied with a ruling of the Graduate Curriculum Committee. (GFC Minutes, 5-15-72)

Process

The Graduate Curriculum Committee receives and reviews recommendations for modifications of Graduate School policies and procedures received from the other GFC committees. The committee makes recommendations to the GFC.

(GFC Docs. 29, 2/20/72; 31, 4/17/72; 37, 5/15/72; 38, Rev. 10/15/90; 422, 12/10/84; 670, 4/17/95 and Rev. 5/11/98; 853, 4/16/01)

Committee on Reviews

Membership

Six members of the Graduate Faculty Committee, appointed by the Chairperson of the Graduate Faculty Committee, subject to approval by the Committee; seven members of the UWM Graduate Faculty appointed by the Vice Chancellor for Research & Economic Development and Dean of the Graduate School. Members of the Committee should reflect the range of disciplinary competencies in the University and represent the several schools and colleges insofar as the size of the Committee allows. The Committee on Reviews elects its own Chairperson from among its membership.

(GFC Doc. 194, 4/18/77; GFC Doc. 245, 9/18/89)

Functions

1. To supply at least one member for each ad hoc review committee. The Chairperson of the Committee on Reviews appoints the ad hoc committee members to include one member form the Committee on Reviews and one member from the UWM Graduate Faculty.
2. To meet with the ad hoc review committee and to receive reports of the outside consultants and the conclusions and recommendations of the ad hoc review committee for presentation to the Graduate Faculty Committee, together with a rationale for each conclusion and recommendation, as necessary.
3. The committee makes appropriate recommendations on the frequency and nature of reviews of the various programs to the Graduate Faculty Committee.

Procedures

Procedures for the Committee on Reviews are embodied in Graduate Faculty Committee Documents No. 22, and 45. (See Appendix C and D.)

(GFC Doc. 194, Rev.1/23/84; GFC Doc. 245, 3/26/79)

GFC Subcommittee on Appeals

Functions

1. to advise the Vice Chancellor for Research & Economic Development and Dean of the Graduate School on matters related to student claims of unfair treatment and student requests for exceptions to Graduate School policies.
2. to make recommendations, where appropriate, to the Graduate Faculty Committee, for policy changes that may affect appeals.

Under no circumstances may the Subcommittee on Appeals substitute its judgment for that of the faculty when the merits of a student's work are involved. If the Subcommittee on Appeals and the Dean agree that an appeal involves an assessment of the merits of a student's work rather than the procedure by which a decision was made, an independent review panel composed of persons with expertise in the subject at hand should be convened.

Membership

The membership of the Graduate Faculty Committee Subcommittee on Appeals shall consist of the Chair of the Graduate Faculty Committee, who will chair the Subcommittee; the current Chair of the Graduate Curriculum Committee; and one additional individual appointed by the Dean of the Graduate School from the current pool of graduate program representatives. If any member of the Subcommittee participated in earlier stages of an appeal or request for exception, or is a faculty member in the program or department of the student making the appeal or request, the Dean will appoint a replacement from the current pool of Graduate Faculty Committee members or graduate program representatives. In any case, at all times and for all Subcommittee actions, there must be at least two current Graduate Faculty Committee members and one graduate program representative on the Subcommittee.

Meetings

The Subcommittee will meet on an "as needed" basis and may only be convened by the Dean of the Graduate School or his/her designated representative.

(GFC Doc. 685, Rev. 9/18/00)

Graduate School Scholastic Appeals Committee

Membership

The Graduate School Scholastic Appeals Committee shall consist of ten faculty members, five students, and the Associate Dean (Academic Programs) as a non voting member.

1. Faculty Members The faculty of each UWM School or College, with the exception of the Graduate School and the School of Continuing Education, shall recommend one representative. The representative may also be a member of the respective school or college Scholastic Appeals Committee, but must be a member of the UWM graduate faculty. All members must be approved by the Graduate Faculty Committee and by the Vice Chancellor for Research & Economic Development and Dean of the Graduate School. Should a vacancy arise, the Vice Chancellor for Research & Economic Development and Dean of the Graduate School, upon recommendation of the dean of the appropriate school or college, will appoint a replacement from among the graduate faculty.
2. Student Members The five student members (who will be selected in accordance with UWM guidelines) shall be graduate students in good standing currently enrolled at UWM. No more than one student may be from any school/college. Of these five students, two must be classified as doctoral students (year 6), and three must be classified as master's students (year 5).
3. Ex Officio The Associate Dean for Academic Programs and Student Services in the Graduate School will be an ex officio non-voting member of the Committee.
4. Chairperson The Committee shall select its own chairperson at the first meeting of each academic year.

(GFC Doc. 204, 10/17/77)

Functions

The Graduate School Scholastic Appeals Committee serves as the academic misconduct hearing committee for all graduate students. (See UWS Chapter 14 and Fac. Doc. 1686, for further information and procedures.)

Graduate Student Special Assistance Committee

Membership

The Graduate School Special Assistance Committee (also known as the AOP Committee) shall consist of seven members appointed yearly by the Vice Chancellor for Research & Economic Development and Dean of the Graduate School. The chairperson of the Committee shall be selected annually by the Committee membership. The Dean and Associate Dean of the Graduate School, as well as the AOP Fellowship Coordinator, serve as ex officio non voting members. The Chairperson of the Graduate School Special Assistance Committee is elected at the first meeting of the academic year. Consideration generally is given to individuals who have had previous experience as members of the Committee.

Functions

1. Within the provisions of the UW System regulations and guidelines, the Committee formulates and implements institution guidelines and procedures for the allocation of available Advanced Opportunity Program fellowship funds.
2. Following designated selection procedures, the Committee annually recommends fellowship awards to qualified underrepresented graduate students.
3. Upon request of the Graduate School administration, the Committee may assist in the student selection for other underrepresented student programs administered by the Graduate School.

Procedures

With administrative support from the Graduate School, the Committee annually establishes deadlines, develops application nomination forms, determines review/criteria/selection procedures, and provides suggestions for award announcements.

(GFC Doc. 135, 5/12/75)

The Deans' Committee on Graduate Studies (UWM Policies and Procedures, Chapter 2.07)

The Deans' Committee on Graduate Studies consists of the deans of all schools and colleges offering graduate programs, the chairperson and the vice chairperson of the Graduate Faculty Committee, and the Vice Chancellor for Research & Economic Development and Dean of the Graduate School who serves as the committee chair.

The Deans' Committee on Graduate Studies advises the Vice Chancellor for Research & Economic Development and Dean of the Graduate School on the administration of graduate programs, including advice on the review of new and substantially revised graduate programs. The Committee assists the Vice Chancellor for Research & Economic Development and Dean of the Graduate School in scholastic matters affecting students, graduate curricular matters affecting departments and other academic units, and liaison with other appropriate administrative offices and committees within the University. The Committee may review and resolve specific problems in the administration of the Graduate School referred from the office of the dean.

(Document 909, 2/27/75; UWM Administration approval 3/29/75; Regent approval, 3/5/76)

Research Policy Committee (UWM Policies and Procedures, Supplement to Chapter 6, A3.7)

Membership

Eleven members as follows: four faculty members elected on a divisional basis by members of the four faculty divisions from nominations submitted by the Divisional Executive Committees; the Chairperson of the Graduate Research Committee; two faculty members and two members of the academic staff appointed by the Chancellor; the Director of the Library, and an appointee of the Graduate Dean, who serve ex-officio.

(Document 2167, 11/19/98; UWM Administration approval, 12/7/98)

Functions

1. On its own initiative or in cooperation with other faculty committees advises the Chancellor and the Provost on matters of research policy within UWM.
2. Within the context of overall allocation of research resources at UWM, reviews the operation of the Graduate Research Committee and all university research units, in order to determine whether the programs and activities are consistent with the mission and research goals of the University.
3. Recommends and reviews overall University policy governing all mandated review boards within UWM (e.g., Institutional Review Board for the Protection of Human Subjects, Institutional Safety and Hazards Committee, etc.)

(Document 1102, 5/11/78; UWM Administration approval, 5/17/78)

(Document 1680, 9/21/89; UWM Administration approval, 10/6/89)

(Document 1790, 10/17/91; UWM Administration approval, 10/31/91)

Graduate Student Assistantships, Fellowships, and Financial Aid

The following forms of financial support are available to UWM graduate students:

• Teaching, research, and project assistantships
• Chancellor's Graduate Student Awards
• Graduate School-administered fellowships and travel grants
• Scholarships and fellowships offered by a number of UWM graduate program units
• Loans and Work-Study appointments
• Extramural Fellowships

The UWM Graduate School supports the following resolution passed by the Committee of Graduate Schools, regarding Graduate Scholars, Fellows, Trainees, and Assistants:

Acceptance of an offer of financial aid (such as a graduate scholarship, fellowship, traineeship, or assistantship) for the next academic year by an actual or prospective graduate student completes an agreement which both the student and graduate school expect to honor. In those instances in which the student accepts the offer before April 15 and subsequently desires to withdraw, the student may submit in writing a resignation of the appointment at any time through April 15. However, an acceptance given or left in force after April 15 commits the student not to accept another offer without first obtaining a written release from the institution to which a commitment has been made.

Similarly, an offer by an institution after April 15 is conditional on presentation by the student of the written release from any previously accepted offer. It is further agreed by the institutions and organizations subscribing to the above Resolution that a copy of this Resolution should accompany every scholarship, fellowship, traineeship, and assistantship offer.

Assistantships

There are three types of assistantships available to graduate students: Teaching Assistantships (TAs), Project/Program Assistantships (PAs), and Research Assistantships (RAs). TAs and PAs are types of employment; the RA is considered a type of scholarship. Assistantships are administered by individual graduate programs. See Appendix I for policies and procedures related to graduate assistantships.

Chancellor's Graduate Student Awards

The Chancellor's Graduate Student Award (CGSA) program is designed to give UWM a competitive edge in attracting and retaining high quality, talented graduate students. CGSAs may be used as awards for graduate students who

• Are newly-admitted or continuing students in a graduate program
• Are pursuing their graduate degree on a full or part time basis
• Have a concurrent assistantship appointment
• Have no other University support (free-standing award).

A budget for the Chancellor's award is allocated to each school/college. The program is overseen by the Graduate School. See the Chancellor's award Processing Guidelines

Fellowships

Dissertation Fellowships

Approximately 14 Dissertation Fellowships are awarded to students with dissertator status. Awards are for full-time study only. Dissertation applicants must have completed all coursework, passed preliminary examinations, completed Ph.D. residency requirements, and obtained dissertator status by September 1 of the award year. Fellowship stipend for the 2005-2006 academic year (fall/spring) is $14,000. In addition, fellowship recipients receive full coverage of in-state tuition and remission of out-of-state tuition (for students who are not residents of the State of Wisconsin). All fellows are responsible for payment of mandatory fees and any special course fees that may occur. All fellowship recipients are eligible to apply for a benefit package, which includes comprehensive low-cost State health insurance.

• Applications available: November 1
• Application deadline: January 19, 2007
• Award announcement: April 1

Graduate School Fellowships

Approximately 14 Graduate School fellowships are awarded annually to exceptional newly admitted or currently enrolled UWM graduate students. Awards are for full-time study only. Fellowship stipend for the 2005-2006 academic year (fall/spring) is $9,000. In addition, fellowship recipients receive full coverage of in-state tuition and remission of out-of-state tuition (for students who are not residents of the State of Wisconsin). All fellows are responsible for payment of mandatory fees and any special course fees that may occur. All fellowship recipients are eligible to apply for a benefit package, which includes comprehensive low-cost State health insurance.

• Applications available: November 1
• Application deadline: January 19, 2007
• Award announcement: April 1

Advanced Opportunity Program Fellowships

Approximately 25 new AOP Fellowships are awarded annually to qualified students who are members of groups underrepresented in graduate study or are otherwise disadvantaged. Such fellows may include:

• Individuals from racial or ethnic populations which are underrepresented among students in higher education;
• First-generation college students;
• Individuals with disabilities;
• Individuals from financially disadvantaged backgrounds or circumstances;
• Recent immigrants (provided, however, that they meet the residency requirement set forth below);
• Participants in TRIO pre-college or undergraduate programs for students (e.g., Upward Bound, Talent Search, Students Support Services, McNair).

Applications shall be considered in their entirety and reviewed individually, and no applicant shall receive a Fellowship simply because he or she fulfills one or more of the above-listed classifications. A complete application shall consist of:

• AOP Fellowship application form
• Undergraduate and graduate grade point averages
• Departmental assessments of academic achievements and potential
• Two letters of recommendation
• Written responses to all application questions

All awards are for full-time study. Applicants must be American citizens or permanent residents of the United States. Fellowship stipend is currently $14,000 for the 2005-2006 academic year (fall/spring). In addition, Fellowship recipients benefit from full coverage of standard resident tuition, a remission of out-of-state tuition for students who are not residents of the State of Wisconsin, and are eligible for low-cost State health insurance. Awardees retain full responsibility for mandatory fees and any special course fees that may occur.

Applications available: November 1

Fellowship Compliance

All fellowship recipients must be enrolled in a graduate degree program at UWM during the award period. Fellows must meet the Graduate School continuation requirements each semester and comply with the following Graduate Faculty Committee regulations:

• Fellowship recipients must carry and complete a full load of 8-12 graduate credits each semester during the academic year and a minimum of 5 graduate credits if the fellowship is held during the summer session. Doctoral candidates who have attained dissertator status must carry three dissertator credits per semester.
• Fellowship recipients may not accept any other fellowship or scholarship to be held concurrently with a Graduate School award, with the exception of the UWM Chancellor's Graduate Student Award.
• Fellowship recipients may not accept full-time employment. Small monetary awards, University appointments (maximum of 25% TA, PA, or RA), or other student outside employment of up to 15 hours per week, are allowable.

Health Insurance and other Options

Fellows and scholars must meet the minimum stipend requirement established each academic year to be eligible for benefits. For the 2005-06 academic year the minimums are: $9,000 on an academic-year basis and $11,000 on an annual basis. The term of the award must be at least one semester or six months.

Fellows and scholars must apply for health insurance or other fringe benefits within 30 days of their first contractual day in their initial UWM appointment. Contact the Benefits Office at 229-4925 for more information.

Health and accident insurance is required of all international students attending UWM.

Travel Grants

Graduate Student travel grants of up to $400 are awarded in support of travel expenses for UWM graduate students presenting papers at professional meetings or conferences, or for performing or exhibiting original work. Master's and/or doctoral students enrolled full-time and who have at least a 3.0 cumulative GPA are eligible to apply. Awards are made twice a year and may apply towards retroactive or prospective travel. Application information and forms are available in person from Research Services in Mitchell Hall 273, by e-mail from sda@uwm.edu, by phone at (414) 229-4062, or from the Web site, http://www.uwm.edu/Dept/RSA/Internal/travel.html

Extramural Awards

To help UWM graduate students find external funding sources, the Graduate School maintains its own database, and provides access to national lists and searchable databases of extramural graduate fellowships, financial aid, grant opportunities, and scholarships. This information can be accessed from the UWM Graduate School Web site.

Financial Aid and Student Employment

Graduate students are eligible to apply for Perkins Loans (formerly NDSL) and Stafford Loans (formerly GSL). For complete information on these loans or Work-Study, contact the Department of Financial Aid in Mellencamp 162. Applications must be filed by March 1.

The Career Development Center, in Mellencamp 128, maintains a Web page with links and information about current on- and off-campus student jobs and Work-Study positions: http://www.uwm.edu/Dept/CDC/oncampus_jobsearch_guide.html

Academic Appeals and Academic Misconduct

Academic (Step 3) Appeals

A graduate student who receives an adverse decision in an academic matter (e.g., dropping a course, grades, scholastic standing, and graduation decisions) may appeal the decision to the appropriate authority within the department, school, or college in which that decision was made. As dean of the school administering graduate programs, the Dean of the Graduate School and Associate Provost for Research is the final authority in receiving appeals in the above matters. In pursuing an academic appeal, the student and the program must observe the three-step appeal procedures described on the Graduate School Academic Appeals and Exceptions Web page.

Academic Misconduct (UWS Chapter 14)

Student academic misconduct procedures are specified in Chapter UWS 14 and the UWM implementation provisions (Faculty Document 1686). The Office of the Vice Chancellor has prepared a manual to assist faculty in implementing these requirements: Academic Misconduct: UW Milwaukee Guide for Instructors (copies are available from the Office of the Vice Chancellor). Questions regarding academic misconduct or correspondence required in implementation should be directed to the Graduate School's Associate Dean for Academic Programs and Student Services, who serves as the hearing officer for all graduate students.

Appeals of the findings or sanctions of academic misconduct are heard by the Graduate School Scholastic Appeals Committee.

Academic Program Planning and Approval

Proposals for new graduate degree programs require review and approval by the program unit (department), the School/College, the Graduate Curriculum Committee, the Graduate Faculty Committee, the Provost, the UW-System and the Board of Regents. The UW System has established guidelines for the information to be included in such proposals (ACIS-1), which appear in Appendix E.

Many graduate programs at UWM were established before the creation of the UW System. A list of UWM graduate degree programs and their dates of initiation is provided in Appendix G.

Approval of sub-degree programs follows the steps outlined in the Academic Approval Matrix (Appendix F). The Graduate Faculty Committee recently established regulations for two types of sub-degree programs, concentrations (Appendix J) and certificates (Appendix K).

Academic Program Modification

Changes to academic programs require review and approval by the program unit, the School/College, the Graduate Curriculum Committee, the Graduate Faculty Committee, and the Provost. These changes are initiated via the Online Program Change system at http://www.des.uwm.edu/intranet/OPC/

The following elements are part of a program modification request:

1. Current Graduate School Bulletin Copy: Only relevant sections are required. It is not necessary to include the entire Bulletin copy for the program.
2. Summary of Proposed Changes: In addition to summarizing or enumerating the changes, please include a statement on how the changes would be applied to currently enrolled students (e.g. currently enrolled students will have the option of following the old or new requirements).
3. Effects of Proposed Changes: Provide the following information as applicable to the proposed changes
   1. Additional Faculty Required
   2. Four-Year Faculty Needs
   3. Library Resources
   4. Required Additional Facilities and Equipment
   5. Program Costs
   6. Resource Reallocation
4. Justification for Proposed Changes
5. Proposed Graduate School Bulletin Copy: Provide relevant sections only.
6. Proposed Effective Date

Changes to features of academic programs other than program requirements (such as curricular area name or degree name) follow the steps outlined in the Academic Approval Matrix (Appendix F).

Establishment of coordinated master's degree programs is treated as a program modification. The requirements for coordinated degrees can be found in Appendix M.

Academic Program Review

Graduate degree programs are reviewed by external consultants on a ten-year cycle, according to procedures established by GFC Documents 22 (Appendix C) and 45 (Appendix D). The schedule of reviews is developed in consultation with the Provost. The most recent program review schedule appears in Appendix H.

Recently, there has been interest in coordinating review of the undergraduate and graduate programs in a given area. Several reviews have been conducted on a trial basis in this fashion. The Committee on Reviews and the Academic Program and Curriculum Committee will be evaluating the success and effectiveness of such joint reviews.

Graduate School Organization

The Graduate School is organized into the Office of Graduate Academic Programs and Student Services, Office of Research Services and Administration, and the Office of Technology Transfer. These offices are supported by the Human Resources and Budget Unit and the Information Technology and Analysis Unit.

Closely aligned with the Graduate School are several university-wide organized research units under separate directorships. They are the Advanced Analysis Facility; Laboratory for Surface Studies; Center for Twenty-first Century Studies; Center for Urban Initiatives and Research; and the Wisconsin Aquatic, Technology, and Environmental Research (WATER) Institute that encompasses the Wisconsin Aquaculture Center, Marine and Freshwater Biomedical Sciences Center, and the Center for Great Lakes Studies.

Vice Chancellor for Research & Economic Development and Dean of the Graduate School

The Vice Chancellor for Research & Economic Development and Dean of the Graduate School is responsible for institutional oversight of graduate education, research administration, and technology transfer, and works closely with the Chancellor and Provost/Vice Chancellor for Academic Affairs in the strategic development and growth of the University's research programs and complementary development of the Graduate School.

Reporting directly to the Vice Chancellor and Dean are the Associate Dean for Graduate Academic Programs, Associate Dean for Research Administration, Assistant Dean for Human Resources and Budget, Director of Information Technology and Analysis, and the Technology Transfer Manager.

Vice Chancellor for Research and Economic Development and Dean of the Graduate School

Colin Scanes

(414) 229-5483

scanes@uwm.edu

Administrative Assistant

Vicky Everson

(414) 229-2591

vle@uwm.edu

Human Resources and Budget

Human Resources and Budget maintains all personnel records and manages staff recruitment, hiring, orientation, and affirmative action oversight for the Graduate School and its affiliated research units. The unit also is responsible for the development, planning and implementation of the annual and biennial budget, and the ongoing monitoring and oversight of expenditure for funds 101, 107, 128, 136, 150, 402 and 403. Space and facilities management for the Graduate School is also the responsibility of this area.

Assistant Dean

Linda Berg

(414) 229-5547

lberg@uwm.edu

Budget and Policy Analyst

Ron Lynch

(414) 229-2867

rjl2@uwm.edu

Human Resources Assistant

Janice Warren

(414) 229-5692

jkwarren@uwm.edu

Information Technology and Analysis

The Information Technology and Analysis supports the Graduate School mission through the effective application of information technology. As the single unit responsible for data collection, maintenance, and analysis, ITA is staffed by four full-time individuals as well as by student employees. Clients include the Graduate School administration, other Graduate School units, graduate programs, campus administration, students, alumni, government agencies, private agencies, business and industry, and the general public. It is the goal of ITA to provide value-added services which result in: effective policy decisions, enhancement of the academic environment for graduate education and research, evaluation of resource use, benchmarking progress toward goals, marketing UWM's programs and faculty accomplishments, and providing effective hardware and software tools. The unit also is responsible for production and dissemination of the Research Profile magazine, editing the Graduate School Bulletin, and maintenance of the Graduate School Web site.

Director

Ken Buelow

(414) 229-5449

buelow@uwm.edu

Editor/Webmaster

Peter Hansen

(414) 229-5890

peterh@uwm.edu

Technical Resources Manager

J. Shane Dunlap

(414) 226-3160

jsdunlap@uwm.edu

Graduate Academic Programs and Student Services

The main functions of the office of the Associate Dean for Academic Programs and Student Services are coordination of program development, modification, and review; support for graduate faculty governance, including course proposals and modifications; and coordination of hearings related to academic appeals and academic misconduct. The Associate Dean is also responsible for the areas of Graduate Student Services; Graduate Fellowships, Recruitment, and Student Development; the Advanced Opportunity Fellowship Program; and the McNair Postbaccalaureate Achievement Program.

Associate Dean

Gwat-Yong Lie

(414) 229-4100

gwatlie@uwm.edu

Senior Administrative Program Specialist

Kathleen Koch

(414) 229-3699

kjk@uwm.edu

Graduate Student Services

Graduate Student Services facilitates and monitors all aspects of a graduate student's progress through the Graduate School, from recruitment and admission to degree conferral. This unit provides support for graduate programs through liaison with designated individuals (usually referred to as Graduate Program Representatives). The Graduate Student Services staff works cooperatively with graduate programs to:

• Respond to, and distribute informational material to prospective applicants, and participate in Graduate School recruitment activities;
• Process applications for admission to the Graduate School and implement and monitor existing admission policies as approved by the Graduate Faculty Committee;
• Maintain the official academic records of all enrolled graduate students and monitor the academic progress of enrolled students;
• Evaluate degree applications for master's and doctoral graduation, and conduct the final review of the thesis/dissertation to determine compliance with the Graduate School format standards and requirements;
• Manage requests for exceptions to rules and regulations that fall within the purview of the Graduate School, e.g., credit overloads, late registration, extension of degree time limits.

Director

Wendy Fall

229-6569

wendyf@uwm.edu

Program Services Representative: Social Welfare, Information Studies

Carol Boers

229-3211

cboers@uwm.edu

Program Services Representative: Letters and Science

Bernie Beutner

229-5259

bzb@uwm.edu

Program Services Representative: Arts, Education

Kathleen Grycowski

229-4177

kgrycow@uwm.edu

Program Services Representative: Nursing, Health Sciences, Architecture and Urban Planning

Joyce Hamm

229-5317

jhamm@uwm.edu

Doctoral Program Services Representative

Patricia Hayes

229-6263

hayes@uwm.edu

Master's graduation specialist - all programs

Pat Magestro

229-2866

pxm@uwm.edu

Program Services Representative: Architecture, Business, and Engineering

Chris Parks

229-6332

ccp2@uwm.edu

PeopleSoft Service Coordinator

Donna Fox

229-4984

fox@uwm.edu

IS Resource Support Technician

Molly Wierzbicki

229-4100

mkwierz@uwm.edu

Academic Programs and Student Support

This area is responsible for Graduate School recruitment initiatives, selection process and oversight of Dissertation and Graduate School Fellowships, and the implementation of Graduate School initiatives to enhance the graduate student experience at UWM.

Recruitment initiatives include the design and publication of the Graduate School Viewbook and other promotional brochures, management of the prospective student database and other communications with prospective students, participation in graduate recruitment fairs, and coordination of the Graduate School Open House exhibit. Student development initiatives include the annual Orientation for New Graduate Students and the development and implementation of activities designed to enhance graduate student satisfaction and professional development.

Coordinator

Karen Dredge

kdredge@uwm.edu

University Services Program Associate

Gayle Nimmerguth

(414) 229-6267

gzn@uwm.edu

Ronald E. McNair Postbaccalaureate Achievement Program

The Ronald E. McNair Postbaccalaureate Achievement Program was initiated by the US Department of Education in 1989. Authorized under the Federal TRIO Programs, the program has grown, and currently serves thousands of students through one hundred and fifty six programs nationwide. The University of Wisconsin-Milwaukee was one of the first of fourteen universities in the country to receive funding for this program.

The purpose of the McNair Program is to increase the number of students from underrepresented backgrounds who enter graduate studies leading to the doctorate. At least two-thirds of the students must be low-income individuals who are first-generation college students; the remaining participants must be from a group that is underrepresented in graduate education. Students must also agree to participate in program activities during the academic year and summer. UWM juniors and seniors in any major discipline who meet these criteria are eligible to apply for the McNair Program.

Fifteen students are selected each year to participate in workshops that emphasize library research, writing, and computer skills and receive research internships and stipends, primarily during the summer. During the internship, students are paired with Ph.D. faculty mentors in the students' areas of interest. Student interns and faculty mentors work together for 8 weeks on either ongoing faculty research or a special summer project. The participants receive $2,800 as summer research stipend. Faculty mentors must be on campus and available for student supervision and guidance during the entire 8-week internship. Faculty mentors receive $550 in the form of research support.

In further support of their academic careers, throughout the year students travel to conferences, graduate schools, professional meetings, and forums where mentors and students present research findings. In addition, the program assists students in finding avenues for publishing.

Coordinator

Karen Dredge

(414) 229-5840

kdredge@uwm.edu

Advisor

Donte McFadden

(414) 229-2768

mcfdl76@uwm.edu

Administrative Assistant

Desere C, Liddell

(414) 229-6538

dcl@uwm.edu

Advanced Opportunity Program Fellowships

Approximately 25 new AOP Graduate Fellowships are awarded annually to qualified students who are members of groups underrepresented in graduate study or are otherwise disadvantaged.

For complete information concerning AOP Fellowship eligibility criteria, application submission, and program benefits please contact:

Coordinator

Karen Dredge

(414) 229-5840

aop@uwm.edu

Research Services and Administration

The staff of Research Services and Administration in the Graduate School coordinates and administers the activities of the University faculty and academic staff for extramural and intramural funding, technology transfer, and intellectual property agreements. The office is organized to assist the University community with identifying potential funding sources and submitting competitive proposals to federal and state agencies, foundations, other non-profit, and corporate sponsors. When proposals are funded, the office also reviews/accepts awards, develops/negotiates contracts and sets up spending accounts for the funded projects. The post award administration area of the office provides fiscal oversight, prepares and submits financial reports and provides liaison with other University resources.

Associate Dean for Research

Mark Harris

229-5667

mtharris@uwm.edu

Technology Transfer Manager and Contract Specialist

Mark Doremus

229-6302

doremus@uwm.edu

Administers the intellectual property and technology transfer programs for the UWM campus.

Director

Peggy M. Vanco

229-4853

pvanco@uwm.edu

Administers the human resources, programs, and services of the Research Services and Administration office.

Senior Special Librarian

Steven D. Atkinson

229-4062

sda@uwm.edu

Organizes and disseminates information on federal and non-federal opportunities for faculty and staff. Works one-on-one with faculty and staff to identify relevant funding opportunities. Administers the Graduate School Research Committee Award Program.

Federal Proposal Review

Neil McIntosh

229-4913

mcintosh@uwm.edu

Ann Shiras

229-3077

ashiras@uwm.edu

Provides assistance for proposal preparation and submission (including electronic submission) for Federal agencies. Reviews, negotiates, and processes contract and grant acceptance documents.

Non-Federal Proposal Review

Karen Steldt

229-6093

ksteldt@uwm.edu

Dave Harris

229-5667

dnh@uwm.edu

Provides assistance to faculty and staff for proposal preparation and submission (including electronic submission) to non-federal agencies. Reviews, negotiates, and processes contract and grant acceptance documents. Reviews and processes gifts to the University.

Non-Federal Grants Accounting

Shane Haensgen (interim)

(414) 229-5218

haensgen@uwm.edu

Performs post award administration of non-federal grants and contracts. Coordinates sponsor stipulated fiscal and management needs with the principal investigator(s) and their respective school or college.

Federal Grants Accountant

Regina Dant

(414) 229-4745

dantr@uwm.edu

Performs post-award administration of federal grants and contracts. Coordinates sponsor-stipulated fiscal and management needs with the principal investigator(s) and their respective school or college.