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Graduate Assistant Policies and Procedures

Updated September 2013

The term “graduate assistant” will be used throughout this document where policies apply to any of the four types of graduate student staff appointments: Teaching Assistants, Project Assistants, Program Assistants, and Research Assistants.

Contents

For All GAs
Appendices

Responsibilities of Deans and Directors

Deans and directors are responsible for ensuring that schools and colleges and their departments provide timely and expeditious handling of graduate assistant letters of offer, payroll forms, and tuition remissions in order to avoid imposing economic hardship.

Deans and directors are responsible for ensuring that:

  1. Appropriate titles are used for the appointment of graduate assistants.
  2. Appointment criteria are met throughout the term of appointment.
  3. The Department of Financial Aid is notified of a student's acceptance of any graduate financial assistance in order to comply with federal regulations, prevent student “over-awards,” and minimize possible University audit liability.

Additionally, departments are encouraged to consider for employment qualified graduate students in other departments or programs. Graduate assistant appointments should be viewed as supportive of UWM graduate programs in general. Such employment of graduate students in other related programs is to be given priority over the appointment of undergraduate assistants.

Definition of a Graduate Student Appointment

This category designates positions held by graduate students. A “student” as defined by Chapter 36 of the Wisconsin Statutes is “any person who is registered for study in any institution for the current academic year.” Thus, graduate student appointments are to be given only to students currently registered for graduate study at UWM or at one of the institutions of the University of Wisconsin System.

Students enrolled in graduate non-degree programs and students in senior-graduate status are eligible for appointment as graduate assistants.

In exceptional cases, a qualified undergraduate student may be hired as an undergraduate assistant when a qualified graduate student in the home program or a related program is not available.

Teaching Assistants

Title Code Y31NN or Y31NC (Doctoral) or Y31ND (Dissertator) (Code based on experience) Please refer to UPG#1 for clarification.

The title Teaching Assistant is used for graduate students enrolled in the University of Wisconsin System who are regularly assigned teaching and related responsibilities (other than manual or clerical responsibilities) under the supervision of a member of the faculty.

Since teaching assistants are counted as instructional staff in academic workload measurements applied to departments, it is important to observe the distinction between teaching assistants and project assistants.

Teaching assistant allocations represent an educationally sound and professionally necessary program for graduate students; consequently, such allocations are not to be regarded solely as a means for providing additional (part-time) instructional staff.

Teaching assistant allocations should be reviewed periodically with the department faculty to ensure that a programmatically justifiable balance is maintained between full-time and part-time staff.

At UWM, only those units offering credit instruction are authorized to appoint teaching assistants.

English Proficiency for International Teaching Assistants

The UWM International Teaching Assistant Assessment (MITAA) is a requirement for some international teaching assistants who are non-native speakers of English and who will be assigned classroom duties as part of a graduate teaching assistantship. A Department representative must be available to participate in the assessment. There is no charge for the MITAA.

Note: Not all prospective International Teaching Assistants must take the MITAA. The assessment generally is not required if the student has one of the following recent standardized test scores:

  • 23 or better on the Speaking section of the internet-Based TOEFL (iBT)
  • 7.0 or better on the Speaking section of the IELTS

Some UWM Schools or Departments may have higher requirements.

The assessment also might not be required for students who are graduates of an American university or college. For more information contact the ESL Programs Office: Curtin Hall room 672; tel: +1 (414) 229-5757; e-mail: esl@uwm.edu.

Program Assistants & Project Assistants

Title Code Program Assistants: Y42NN, Y42NC (Doctoral) or Y42ND (Dissertator), Project Assistants: Y43NN, Y43NC or Y43ND, respectively.

“Program assistant” or “project assistant” means a graduate student enrolled in the University of Wisconsin System who is assigned to conduct training, administrative responsibilities or other academic or academic support projects or programs, except regular preparation of instructional materials for courses or manual or clerical assignments, under the supervision of a member of the faculty or academic staff, primarily for the benefit of the University, faculty or academic staff supervisor or a granting agency.

Department chairs and other administrators must review assignments to ensure equity in the responsibilities given to each project/program assistant.

Research Assistants

Title Code Y41NN

“Research assistant” means a graduate student enrolled in the University of Wisconsin System who is assigned to conduct research that is for the benefit of the student's own learning and research and for the benefit of the University, faculty or academic staff supervisor or granting agency. This title does not include students provided fellowships, scholarships, or traineeships which are distributed through other titles such as advanced opportunity fellow, fellow, scholar, or trainee.

Undergraduate Assistant

Title Code Y51NN

In exceptional cases, a qualified undergraduate student may be hired to perform a function usually performed by graduate student staff when a qualified graduate student is not available. The appointment must not exceed 50% time during the academic year.

Salaries for undergraduate assistants differ from those of graduate assistants. If Undergraduate Assistants elect health insurance, they must pay 100% of the premiums. They do not qualify for tuition remission.

Lecturer vs. Teaching Assistant

Approved 14 September 2004 by the Academic Staff Committee

The Lecturer title is normally limited to individuals who have at least a master’s degree and are no longer enrolled as graduate students. However, graduate students may be given the Lecturer title (rather than the Teaching Assistant title) if they are carrying complete responsibility for a course and function in the same manner as a faculty or instructional academic staff member; e.g. choosing the course material and having full grading responsibilities. Use of graduate students as Lecturers will require written approval by the respective Dean’s Office. The Lecturer title should not be used for a graduate student who is handling sections of a course taught by a faculty member or as a substitute for the Teaching Assistant title.

I-9 Certification

United States Citizenship and Immigration Services (formerly INS) requires employers to verify the identity and employment eligibility of all employees (Immigration Reform and Control Act of 1986). Graduate assistants must complete an Employment Eligibility Verification (I-9) form before starting their UWM employment. For employment authorization for international student appointments (see section on Appointment of International Students/Non-U.S. Citizens): Completed I-9 forms are to be kept within the hiring unit.

Length of Appointment

An appointment of a graduate assistant shall be for a specific period up to one year. Departments can make informal commitments for financial support beyond one year, and can set the maximum total period for which a student will be supported. To meet eligibility requirements for benefits, appointments must be at least 33% for one term (Academic “C” basis) or six months (Annual “A” basis). Changes to graduate appointments shall occur at the start of either the Fall or Spring Semester (i.e., educational attainment or movement between graduate titles). Effective dates for the commencement of graduate appointments or FTE changes that occur in the middle of a semester should coincide with the appropriate Academic Calendar dates.

Records of Employment

Personnel files relating to employment as a graduate teaching, project or research assistant must be maintained separately from those relating to the assistant's academic record in the appropriate department, school, or college.

Documents relating to academic status must be included in the academic file in the office of the appropriate department, school, or college.

Information unrelated to the graduate assistant's performance (i.e., grievance procedure records) must not become part of the permanent academic record.

Credit Loads

Graduate Assistants employed at 33% or more must enroll for and complete at least 6 graduate credits during fall and spring semesters (see exceptions below); the graduate program may require a higher credit minimum. Graduate Assistants with total appointments of less than 33% must enroll for at least 3 graduate credits during fall and spring semesters.

Doctoral students who are studying for the preliminary exam may enroll for one credit. This reduced credit load is applicable for one semester only, and the Graduate Assistant MUST have an approved application for the preliminary exam on file with the Graduate School in order to qualify. If this application is not on file, the Bursar’s Office will remove the student’s tuition remission based on an insufficient credit load.

Those who have achieved dissertator status must enroll each semester for 3 graduate credits of research at the current per-credit dissertator rate.

Courses taken on an audit basis do not count toward the minimum enrollment requirements. Failure to enroll for the required minimum number of graduate credits will result in removal of a tuition remission and the loss of health and other benefits, and may make the student ineligible for another assistantship. Exceptions to the minimum enrollment requirements must be requested via the Graduate Assistant Justification form before the beginning of the semester.

Summer Enrollment

Graduate assistants must enroll for a minimum of one graduate credit during one of the summer sessions only if both of the following apply:

  • The student’s initial appointment starts in summer.
  • The student has no prior enrollment in his/her current graduate program (i.e. is newly admitted to the program).

Minimum Appointment Levels

There is no minimum appointment percentage required. To qualify for tuition remission and other benefits, a single appointment or combination of graduate assistant appointments must be at least 33% for a duration of at least one term (Academic “C” basis) or six months (Annual “A” basis).

Maximum Appointment Levels

University employment for graduate students is capped at 75% during fall and spring semesters. Although the Graduate School cannot monitor employment outside of UWM, it recommends that this limit be applied to the sum of all employment (on- and off-campus) undertaken by graduate students during the fall and spring semesters.

Exceptions to the 75% limit:

  • Students on F-1 or J-1 visas cannot have appointments exceeding 50% during the fall or spring semesters, except for those approved for Curricular Practical Training (see the Center for International Education for more information.)
  • Undergraduate Assistants are limited to 50% appointments during the academic year.

Graduate assistants, including those on F-1 or J-1 visas, may be appointed at 100% summer sessions. Graduate assistants can be appointed 100% during WinteriM except Graduate assistants with F-1 or J-1 visas who may be appointed during WinteriM as long as they do not work more than the 50% time in any appointment during the contract period. This may require students to be appointed as lecturers to teach WinteriM courses.

In all cases, the maximum appointment percentage should reflect a balance between time devoted to academics and to the appointment. In making appointments over 50%, the academic success of the student should be the foremost determinant. Factors to consider in offering appointments that exceed 50% are the student’s time management skills, grade point average, and progress toward degree.

Concurrent Appointments

Concurrent graduate assistantships (but not other types of appointments) may be used to attain the 33% threshold for benefits and tuition remission. Any combination of PA/RA/TA is allowed. Combinations of appointments in excess of 50% during the fall and spring semester are not permitted for those on F-1 or J-1 visas; combinations of appointments for all others are restricted to 75% during the fall and spring semesters.

In all cases, the total appointment percentage should reflect a balance between time devoted to academics and to the appointments. The academic success of the student should be the foremost determinant. Factors to consider in offering concurrent appointments that exceed 50% total time are the student’s time management skills, grade point average, and progress toward degree.

Tuition Remission

Graduate assistants who hold appointments at 33% of full time or more are eligible for remission of tuition for the semester(s) of appointment. Courses covered by the remission must be relevant to the student’s program of study.

The appointing unit is responsible for entering a tuition remission code for the appointment into the student financial system prior to the tuition due date for the corresponding term.

Payment of segregated fees or special course fees are the responsibility of the student. Graduate Assistants can arrange for the payment of these fees through payroll deduction.

Salary Levels and Rates—General

Salary levels for graduate assistants are set annually by the University.

Rate changes based on the student’s status are effective at the beginning of a semester. The student must meet the qualifications for the new rate by the first contractual date of the semester.

Exception: The Non-doctoral Year 2 TA pay rate will not begin with a summer session; it will be applicable with the academic semester following the requisite two-semester TA appointment of 33% or greater.

Consistent with other promotional guidelines at UWM, salaries for a summer-session appointment are based on the salary schedule approved for the preceding year, unless the appointment is an annual basis appointment effective July 1.

Pay Basis, Appointment Percentage, and Salary Rates

Teaching Assistants

Teaching Assistants are appointed on an academic year (C-basis) appointment, consisting of the fall semester (4-1/2 months) and the spring semester (4-1/2 months).

Each school/college determines the relationship between percentage of appointment and teaching load. Departmental chairs and graduate program coordinators/directors must review graduate assistant assignments to ensure equity in the responsibilities given each Teaching Assistant.

The workload of a Teaching Assistant ordinarily requires an effort between 360- 380 hours per semester (fall/spring) for a half-time (50%) academic year pay basis appointment and 240-254 hours per semester for a one-third (33%) academic year pay basis appointment. A proportional number of hours will be calculated for other durations or appointment percentages.

Changes to pay basis for graduate assistants between semesters and/or changes between Spring and Summer, may impact the students benefits.

Pay Scale Classifications

The following pay scale classifications and definitions apply to Teaching Assistants only:

Non-doctoral

Teaching Assistant with less than two full semesters experience at UWM and who is one of the following:

  • A student in a master’s program.
  • A student without a master’s degree in a doctoral program that requires the master’s.
  • A student who has completed fewer than 24 graduate credits in a doctoral program that does not require a master’s degree.

Non-doctoral Year 2

A graduate student who has completed Teaching Assistant appointments of 33% or greater at UWM for two full academic semesters, and who is one of the following:

  • A student in a master’s program.
  • A student without a master’s degree in a doctoral program that requires the master’s.
  • A student who has completed fewer than 24 graduate credits in a doctoral program that does not require a master’s degree.

The Non-doctoral Year 2 pay rate will not begin with a summer session; it will be applicable with the academic semester following the requisite two-semester TA appointment of 33% or greater.

Doctoral

A student in a doctoral program who holds a master’s degree. If the doctoral program does not require a master’s degree, a student must complete at least 24 graduate credits in the program to advance to the doctoral pay classification.

Dissertator

A graduate student in a Ph.D. program who has achieved dissertator status.

Teaching Assistant Rates are found in Appendix A.

Project and Program Assistants

Project and Program Assistants are appointed on the following pay basis:

  • Academic year appointment (C-basis)
    This is a 9-month appointment consisting of the fall semester (4-1/2 months) and the spring semester (4-1/2 months).
  • Annual appointment (A-basis)
    This is a 12-month appointment, typically beginning on July 1 (the beginning of the fiscal year), or on the first contractual day of the fall, spring, or summer semesters. Appointment effective dates should follow the appropriate academic year or monthly calendar.

An annual basis summer appointment is usually for two (2) months for the purpose of continuing appointments. For new appointments, it is generally for the months of July and August, at the new rate established for the new fiscal year beginning July 1.

An academic year basis summer appointment is generally for four (4) weeks or eight (8) weeks.

The appointment percentage shall be based on the department's determination of the range of time it should ordinarily take to perform the assigned duties. For project/program assistants, satisfactory performance of duties will ordinarily require an effort of 1040 hours for a half-time annual pay basis appointment. A proportional number of hours will be calculated for other durations or appointment percentages.

Pay Scale Classifications

There are three pay scale classifications for Project and Program Assistants.

Non-doctoral

A student in a master's program, or a graduate non-degree student, or a doctoral student who does not hold a master's degree and who has completed fewer than 24 credits of graduate work.

Doctoral

A student in a doctoral program who holds a master’s degree. If the doctoral program does not require a master’s degree, a student must complete at least 24 graduate credits in the program to advance to the doctoral pay classification.

Dissertator

A graduate student in a Ph.D. program who has achieved dissertator status.

Project/Program Assistant Rates are found in Appendix A.

Research Assistants

Research Assistants are appointed on the following pay basis:

  • Academic year appointment (C-basis)
    This is a 9-month appointment consisting of the fall semester (4-1/2 months) and the spring semester (4-1/2 months).
  • Annual appointment (A-basis)
    This is a 12-month appointment, typically beginning on July 1 (the beginning of the fiscal year), or on the first contractual day of the fall, spring, or summer semesters.
Appointment Percentages

Research duties and activities of a research assistant are specified in a job description maintained in the department of the school/college. A supervisor/faculty member is responsible for directing RA in their duties and/or research activities.

The appointment percent is based on the number of hours a department is compensating the RA for their own work or for their work with a faculty, researcher, academic staff or granting agency.

Academic Year Appointments

  • 25% appointment, academic pay bay basis (9-month) appointment, approximately 370-400 hours.
  • 33% appointment, academic pay bay basis (9-month) appointment, approximately 500-530 hours.
  • 50% appointment, academic pay bay basis (9-month) appointment, approximately 760-800 hours.
  • 75% appointment, academic pay bay basis (9-month) appointment, approximately 1,160-1,200 hours.

Annual Appointments

  • 25% appointment, annual pay basis (12-month) appointment, approximately, 510-540 hours.
  • 33% appointment, annual pay basis (12-month) appointment, approximately, 680-710 hours.
  • 50% appointment, annual pay basis (12-month) appointment, approximately, 1020-1040 hours.
  • 75% appointment, annual pay basis (12-month) appointment, approximately, 1,530-1,560 hours.
Research Assistant Pay Scale amounts

Three base rates have been established for a 9-month, 50% appointment ($15,000 - $17,000 - $19,000) that vary by school/college and/or department. The rates reflect the variation in stipends by discipline as documented in national surveys conducted by Oklahoma State University.

These stipend levels will be recalculated every two years against the OSU survey results.

RA rates for a 50% academic year appointment are as follows (Stipends for the most common appointment percentages at each base rate):

Effective August 19, 2013

$15,000 base for 9-month 50% appointment
Appt % 33% 50% 100%
Annual * $12,100 $18,333 $36,667
Academic Year $9,900 $15,000 $30,000
$17,000 base for 9-month 50% appointment
Appt % 33% 50% 100%
Annual * $13,713 $20,778 $41,556
Academic Year $11,220 $17,000 $34,000
$19,000 base for 9-month 50% appointment
Appt % 33% 50% 100%
Annual * $15,327 $23,222 $46,444
Academic Year $12,540 $19,000 $38,000
* Annual appointment stipend is calculated as 11/9ths of Academic Year appointment

For All GAs

Letters of Appointment

Each graduate assistant should be sent two copies of a letter of appointment from the University stating the job title, percentage of appointment, length of appointment, salary, duties, and any additional terms of employment. The appointee returns one copy of the letter with his/her signature to the appointing department indicating acceptance of the appointment. Whenever possible, letters of appointment or reappointment should be received by the prospective appointee no later than April 15 for the upcoming academic year.

See Appendix B—Sample Letters of Appointment.

Appointment of International Students/Non-U.S. Citizens

The Center for International Education (CIE) is responsible for certifying that U.S. immigration regulations and requirements have been met by international students.

Letters of appointment or reappointment to international students must include the Information for International Students, Appendix C, which lists all the requirements international students must meet. The Appendix can be duplicated from these Procedures and must be sent with every appointment letter. Appointing units should be familiar with this information.

Copies of all letters of appointment to international students/non-U.S. citizens, as well as copies of replies from these students accepting or declining such appointments, should be sent to the International Student and Scholar Services office in CIE. International students are limited to 20 hours of employment per week and cannot hold an appointment (or concurrent appointments) of more than 50% during the fall or spring semester. The requirements for international students apply to non-U.S. citizens currently residing in this country that have not attained official permanent resident status, as well as to international students not yet admitted to the U.S.

The international student is responsible for obtaining a Social Security number as soon as possible upon arrival in the United States. If such a number is not yet available at the time the Personnel Action Form is being prepared, the words “application pending” should be entered in the Social Security No. box.

The Federal Immigration Reform and Control Act of 1986 requires all employers to verify the identity and employment eligibility of students. Every international student who seeks employment on campus must be “authorized for employment” by the Office of International Studies and Programs. Employment cannot begin until authorization is obtained (within first three working days). Employment authorizations are done for a specific contract period and the authorization must be re-certified with each new contract, i.e., each semester or each academic year.

First year international teaching assistants are required to attend an orientation program before being permitted to assume teaching responsibilities. Information regarding the orientation program is sent to newly appointed TA's in a separate letter (not the appointment letter) from the Vice Chancellor's Office. It includes the date and location of the required orientation program. In addition, all non-native English-speaking TAs are required to take an English diagnostic examination before or during orientation. Information on this test is available from the English as a Second Language Program (ESL) and from the Center for International Education. If the English diagnostic examination reveals that the employee's language proficiency is inadequate, the employee will be required to take a course in oral English skills for international teaching assistants at his/her own expense.

PLEASE NOTE: Assistants who have been admitted with an English Deficiency may be required to take an English proficiency exam before being allowed to register for courses. These students may also be required to take courses in ESL and may need to obtain approval from the Graduate School for permission to reduce academic enrollment to accommodate this. This is in addition to the verbal proficiency requirements of the diagnostic exam referred to in the paragraph above.

Equal Employment Opportunity Policy

It is UWM policy to provide equal employment opportunity to all individuals regardless of race, color, creed, religion, sex, gender identity and expression, sexual orientation, age, national origin, ancestry, disability, marital status, pregnancy, political affiliation, arrest or conviction record, identity as a veteran, disabled veteran, Vietnam era veteran, membership in the national guard, state defense force or any other reserve component of the military forces of the United States or this state, use of lawful products off the premises during nonworking hours, genetic information, or any other status protected under applicable federal, state, or local laws or regulations.

Discrimination or harassment based on any protected status, including sexual harassment, is illegal and will not be tolerated. Co-workers and supervisors may not retaliate against any employee, student or job applicant because he or she filed a complaint, assisted in an investigation or participated in any proceeding alleging discrimination on the foregoing basis. UWM's Discriminatory Conduct Policy is available from the Office of Equity/Diversity Services.

The University will provide physical accessibility to work environments and reasonable accommodations to qualified individuals with disabilities. Upon request, the University will provide reasonable accommodations for religious observances and practices.

The University is committed to a program of affirmative action for women, racial minorities, persons with disabilities, disabled veterans and veterans of the Vietnam era consistent with federal and state law. Equal opportunity principles will guide all employment practices, including, but not limited to, recruiting, interviewing, hiring, transfers, promotions, training, compensation, benefits, layoffs, terminations, retention, certification, and testing. While the chancellor assumes overall responsibility for the success of the program, University administrators and supervisors are responsible and accountable for implementation. Authority for monitoring the program is delegated to the Office of Equity/Diversity Services.

Fringe Benefits

Students must have an appointment of 33% or greater for at least one term (Academic “C” basis) or six months (Annual “A” basis) to meet eligibility requirements for benefits.

Students on an Annual (A) basis have deductions for health insurance and other fringe benefits taken monthly. If the appointment is not continued, benefit coverage will end the last day of the month of the termination and any prepaid coverage will be refunded to them, depending on the type of insurance. The health plan may be continued at full cost to the student for up to 18 months. The UWM Benefits Office should be contacted within 10 days following the last day of the appointment.

Students on an Academic (C) basis may or may not have deductions for summer health insurance and other benefits. The UWM Benefits Office sends a list to departments to determine who will be continuing their appointment for Summer Session and/or Fall. If a student will be re-appointed for a Summer Session or the next academic year, s/he will automatically receive summer coverage. An additional month's deductions will be taken from each of his/hers March, April and May payrolls (paid on April, May and June 1, respectively) at the end of the academic year. If the appointment is not continued, benefit coverage will end the last day of the month of termination and any prepaid coverage will be refunded to them, depending on the type of insurance. The health plan may be continued at full cost to the student for up to 18 months. The UWM Benefits Office should be contacted within 10 days following the last day of the appointment.

If a student with no prior appointment has a summer appointment and the appointing unit anticipates the student being reappointed in Fall, the student is eligible for summer coverage; however, the student, must pay the summer premiums by check. There are no deductions on the summer stipend checks.

Questions regarding insurance should be directed to the UWM Benefits Office (benefits@uwm.edu or 414-229-5353) within 30 days of the first contractual day of the student's initial UWM appointment (not the first day of classes).

Health and accident insurance is required of all international students attending UWM (see Appendix C). Depending on their appointment, they may be eligible for health insurance through the UWM Benefits Office. J-1 visa holders have additional insurance requirements that are not covered by insurance plans offered by UWM. The Center for International Education has information concerning the purchase of a supplemental policy.

APPENDICES

Appendix A: Assistantship Salary Schedules

The salary rates for Teaching and Project Assistants are established by the University. 2013-2014 rates are 1% higher than 2012-2013 rates.

Teaching Assistant Salaries
2013-2014
C-Basis (9 month) Full-Time Rate 50% Appointment 33% Appointment
Non-Doctoral $23,441 $11,721 $7,736
Non-Doctoral Year 2 * $23,706 $11,853 $7,822
Doctoral $27,175 $13,588 $8,968
Dissertator $32,860 $16,431 $10,844
Amount of 1% Increase for 2014-2015
C-Basis (9 month) Full-Time Rate 50% Appointment 33% Appointment
Non-Doctoral $234 $117 $77
Non-Doctoral Year 2 * $237 $119 $78
Doctoral $272 $136 $90
Dissertator $329 $164 $108
2014-2015
C-Basis (9 month) Full-Time Rate 50% Appointment 33% Appointment
Non-Doctoral $23,676 $11,838 $7,813
Non-Doctoral Year 2 * $23,943 $11,972 $7,901
Doctoral $27,447 $13,723 $9,057
Dissertator $33,189 $16,595 $10,953
Project Assistant Salaries
2013-2014
C-Basis (9 month) Full-Time Rate 50% Appointment 33% Appointment
Non-Doctoral $21,151 $10,576 $6,980
Doctoral $24,499 $12,249 $8,084
Dissertator $29,447 $14,724 $9,717
A-Basis (12 month) Full-Time Rate 50% Appointment 33% Appointment
Non-Doctoral $25,876 $12,938 $8,540
Doctoral $29,972 $14,986 $9,891
Dissertator $36,015 $18,007 $11,885
Amount of 1% Increase for 2014-2015
C-Basis (9 month) Full-Time Rate 50% Appointment 33% Appointment
Non-Doctoral $212 $106 $70
Doctoral $245 $122 $81
Dissertator $294 $147 $97
A-Basis (12 month) Full-Time Rate 50% Appointment 33% Appointment
Non-Doctoral $259 $129 $85
Doctoral $300 $150 $99
Dissertator $360 $180 $119
2014-2015
C-Basis (9 month) Full-Time Rate 50% Appointment 33% Appointment
Non-Doctoral $21,363 $10,681 $7,050
Doctoral $24,744 $12,372 $8,165
Dissertator $29,741 $14,871 $9,814
A-Basis (12 month) Full-Time Rate 50% Appointment 33% Appointment
Non-Doctoral $26,135 $13,067 $8,625
Doctoral $30,271 $15,136 $9,990
Dissertator $36,375 $18,187 $12,004
Research Assistant Stipends
2013-2014
2014-2015 rates will remain at current levels

C-Basis (9-month)

For 12-month rates, see RA rates by appointment percentage.

School/Division

Full-time rate
50%
appointment
33%
appointment
Academic Affairs $30,000 $15,000 $9,900
Architecture & Urban Planning $30,000 $15,000 $9,900
Arts (Peck School) $30,000 $15,000 $9,900
Business (Lubar) $30,000 $15,000 $9,900
Continuing Education $30,000 $15,000 $9,900
Education $34,000 $17,000 $11,220
Engineering & Applied Science $38,000 $19,000 $12,540
Freshwater Sciences $38,000 $19,000 $12,540
Graduate School $30,000 $15,000 $9,900
   21st Century Studies, Center for $30,000 $15,000 $9,900
   Other $30,000 $15,000 $9,900
Health Sciences $34,000 $17,000 $11,220
Information Studies $34,000 $17,000 $11,220
Nursing $30,000 $15,000 $9,900
Public Health (Zilber) $34,000 $17,000 $11,220
Social Welfare (Bader) $34,000 $17,000 $11,220
Undergraduate Assistant Salaries
2013-2014
2014-2015 rates will remain at current levels
C-Basis (9 month) Full-Time Rate 50% Appointment 33% Appointment
Project $16,424 $8,212 $ 5,420
Teaching $18,203 $9,101 $ 6,007
A-Basis (12 month) Full-Time Rate 50% Appointment 33% Appointment
Project $20,094 $10,047 $6,631

*Qualification for the "Nondoctoral Year 2" pay rate requires that the employee complete a Teaching Assistant appointment of 33% or greater at UWM for two full academic semesters. Being appointed at lower levels of appointment (less than 33%), in other combinations of appointments (graduate PA, academic staff, fellowship, etc.), or during other calendar sessions (summer, UWinteriM) will not qualify an employee for the Nondoctoral Year 2 rate.

The Nondoctoral Year 2 pay rate will not begin with a summer session; it will be applicable with the academic semester following the requisite two-semester TA appointment of 33% or greater.

Appendix B: Sample Appointment Letters for 2014-2015

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Note: Salaries for 2014-2015 are 1% more than 2013-2014.

Sample TA Appointment Letter (.doc) Updated 2/5/14

Sample PA Appointment Letter (.doc) Updated 2/5/14

Sample RA Appointment Letter (.doc) Updated 2/5/14

Required accompanying documents

Graduate Assistant Health Insurance Eligibility Notice (.pdf)

Information for International Students (.pdf)

Council of Graduate Schools Resoultion (.pdf)

Form I-9, Employment Eligibility Verification (.pdf)

Appendix C: Information for International Students Appointed as Project (PA) or Research (RA) Assistants

Revised 1-2012

Immigration Requirements

This appointment is contingent upon maintaining your immigration status. Employment cannot commence until you have the appropriate visa category. Employment cannot exceed 50% of full-time (20 hours per week) during the Spring and Fall semesters. You are permitted to be employed at 100% full-time (40 hours per week) during winter and Summer breaks.

Orientation

You must attend the Center for International Education International Student and Scholar Services (ISSS) mandatory orientation. Please check in with their office, Garland Hall Room 138, within three days of your arrival in the U.S.

Social Security Card

You are responsible for obtaining a Social Security number. Upon arrival to UWM the ISSS office will give you instructions on applying for a Social Security number. As soon as you have obtained a Social Security number, a W-4 form entitled EmployeesWithholding Allowance Certificate must be submitted to the Payroll Office.

Health Insurance

Adequate health and accident insurance is required of all international students attending UWM. Contact the Benefits Office at benefits@uwm.edu within the first thirty (30) calendar days of your initial contractual date of hire, which most likely will be an earlier date than the first day of classes to apply for health insurance benefits. You will need to bring a copy of your health insurance application to the ISSS office after completing it at the Benefits Office. You also will need to complete the Insurance Waiver Form at ISSS.

Taxes

Non-resident alien students receiving fellow, scholar, and graduate assistant stipends or salaries (including research assistants) will have federal income tax withheld through the UWM payroll system. Student from countries that have a treaty with the U.S. may file a petition for an exemption. Students who have further questions may contact the Payroll Department at 414-229-5804.


Page last updated on: 07/03/2014